Make a difference everyday
Join HammondCare and help improve quality of life for older Australians in need. As a not-for-profit, Christian organisation, we provide expert aged care, home care, dementia care and palliative care. Mission-led, we build passionate teams who support older people through life’s most difficult circumstances.
With over 90 years of experience, we’re known for our relationship-based approach. Whether it’s in our homes, hospitals or the community, we bring skill, empathy and innovation to every moment of care.
It’s not just care. It’s HammondCare.
About the role
The Project Officer will provide essential administrative and operational support to the Head of Design, Head of Construction, and Property and Capital Works Project Managers.
This role ensures the smooth day-to-day running of major development and minor works projects by managing invoices, coordinating supplier communications, maintaining project documentation, and assisting with compliance and reporting requirements.
The role will be pivotal in ensuring the delivery of high-quality, sustainable, and operationally efficient built environments aligned with HammondCare’s mission and values.
This role is a permanent full-time position based at St Leonards with hybrid opportunities.
What we can offer you
We care about your wellbeing at HammondCare and as a result offer a wide range of health and lifestyle benefits including :
- NFP salary packaging ($15,900 tax free) plus meals and entertainment benefit (up to $2,650 tax free)
- Additional leave purchase options and 14 weeks paid parental leave
- Flexible working options, including hybrid arrangements
- Discounts on everyday products and services
- Discounted healthcare memberships - access to network of fitness centres and pools for employees and families
- Free access to independent counselling support for employees and families
- Health & Wellbeing programmes
- Reward & Recognition programmes
- Referral bonuses
- Career and professional development opportunities
Key Responsibilities include
Project Administration & Documentation
Maintain accurate and up-to-date project documentation, including contracts, permits, and project schedulesOrganise and track project files, ensuring accessibility and version controlAssist in preparing project status reports and presentations for internal stakeholdersSupport project managers in day-to-day project coordination tasksSupplier & Contractor Coordination
Act as the primary point of contact for suppliers and contractors regarding administrative mattersAssist in coordinating quotes, purchase orders, and contract documentationMonitor supplier compliance with agreed timelines and deliverablesFinancial Administration & Invoice Processing
Process supplier invoices, ensuring accuracy for timely paymentsReconcile project budgets and expenditure, providing regular updates to project managersAssist in preparing cost reports and financial summaries for project trackingCompliance & Reporting
Support project activities compliance with relevant regulatory and organisational policiesMaintain records of project risks, WHS requirements, and compliance documentationAssist in compiling reports for executive and board-level reviewStakeholder Communication & Support
Coordinate meetings, including scheduling, agenda preparation, and minute-takingAct as a key liaison between internal teams, consultants, and external stakeholdersSupport change management initiatives and project rollouts as neededAbout You
Commitment to engage and align with HammondCare’s Christian Mission, Motivation, and Mission in ActionAt least 3 years demonstrated experience in project administration in construction, property, or infrastructure sectorsStrong organisational skills with the ability to manage multiple tasks and deadlinesProficiency in financial administration, including invoice processing and budget trackingExcellent written and verbal communication skillsProficiency in Microsoft Office Suite (Excel, Word, Outlook) and project management softwareAbility to collaborate effectively with diverse internal and external stakeholdersDesirable Experience :
Experience in property development or construction-related projectsFamiliarity with WHS and compliance reporting in a construction environmentExperience using asset management systems and document management softwareKnowledge of contract administration and procurement processesTo Apply
If you are ready to make a difference with HammondCare, Apply Now!
Pre- Employment Checks
All short-listed applicants for these positions will be asked to consent to a criminal record check and references.
HammondCare is committed to creating an inclusive workplace that promotes and values diversity and inclusion. We strive on creating an equal employment environment where everyone from any background can be themselves.