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Executive Assistant

Executive Assistant

Sonder.ioCouncil of the City of Sydney, New South Wales, Australia
30+ days ago
Job description

Overview

At Sonder, we believe that every person deserves to feel safe, supported, and empowered to be at their best — wherever they are. Sonder’s mobile platform provides 24 / 7, real-time support from a dedicated team of safety, medical, and mental health professionals, ensuring that members receive immediate care when they need it most. We harness real-time insights to help organisations create healthier, safer futures.

An Exciting Time to Join Sonder!

Since our founding in 2017, Sonder has grown rapidly across Australia, New Zealand, and the UK, supported by leading venture capital firms. We partner with corporations, educational institutions, and government agencies to transform workplace wellbeing at scale.

Our impact and scale :

  • 1,000,000+ members across multiple countries
  • 200+ team members, plus an extensive network of on-the-ground responders

If you’re passionate about using technology and human expertise to drive meaningful change, join us in shaping the future of workplace wellbeing!

About the role

The Executive Assistant at Sonder is a key partner to the CEO, providing reliable and professional support to ensure time, priorities, and operations are managed efficiently. You will also support the wider Executive Team, coordinating critical tasks and reducing administrative load to help leaders focus on what matters most.

To succeed in this role, you’ll bring deep experience supporting senior executives, exceptional attention to detail, and the ability to stay composed under pressure. You’ll be highly proficient in Google Workspace, confident in preparing polished board-level presentations, and comfortable using modern tools, including AI, to deliver efficient, high-quality outcomes.

What you’ll be doing

  • Manage and optimise complex calendars, balancing competing priorities across the CEO and Executive Team.
  • Coordinate high-stakes meetings, board sessions, investor interactions, and external engagements with precision.
  • Draft, edit, and refine executive communications, reports, and board-level presentations to the highest professional standard.
  • Anticipate challenges, resolve scheduling conflicts, and streamline workflows to maximise executive efficiency.
  • Plan and execute domestic and international travel and events, ensuring seamless itineraries and logistics.
  • Leverage digital and AI tools to enhance research, automate tasks, and deliver efficient, data-driven outputs.
  • Uphold absolute discretion in handling sensitive matters and confidential information.
  • Provide personal support to the CEO, ensuring professional and personal commitments are coordinated effectively.

    • Who are we looking for?

    The ideal candidate has a growth mindset and is passionate, self-motivated, and takes pride in producing high-quality work every day. You should embody the Sonder values and thrive in a fast-paced, dynamic environment.

    What you bring to the team

  • 10+ years of experience supporting C-suite leaders, with expertise across calendar management, executive communications, and board engagement.
  • Proven ability to deliver professional support to CEOs and senior executives while balancing personal assistance with discretion and care.
  • Experience coordinating and providing operational support to Executive Teams to help focus on strategic initiatives.
  • Advanced proficiency with Google Workspace, PowerPoint, and modern productivity tools, plus demonstrated use of AI to drive efficiency.
  • Exceptional written and verbal communication, producing concise outputs for board, investor, and external audiences.
  • A proactive, solutions-oriented mindset, anticipating needs and driving improvements.
  • High resilience and adaptability, thriving under pressure and shifting priorities.
  • A collaborative, trusted partner approach with sound judgment and discretion for sensitive information.

    • Why join Sonder?

  • Hybrid and flexible working environment to balance in-office collaboration and remote work.
  • Free access to the Sonder app with 24 / 7 support for you and your family.
  • Paid parental leave with return-to-work policies for Primary and Secondary Carers.
  • 2 days of study leave for professional growth.
  • Employee Share Option Plan (ESOP) – share in Sonder’s success.
  • Salary packaging and novated leasing.
  • Annual wellness stipend of $250.
  • Free coffee and a dog-friendly office in our Sydney HQ.
  • Volunteer leave : 2 days per year for community involvement.

    • Equal opportunity and background checks : We are committed to fostering a diverse workplace and are an equal opportunity employer. All hiring decisions are based on merit and role alignment. Due to the nature of our industry, all employees are required to complete a National Police Check and Working With Children Check.

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    Executive Assistant • Council of the City of Sydney, New South Wales, Australia