Practice Manager

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We are currently seeking an experienced and energetic Practice Manager to join our team and help drive operational excellence while fostering a positive and productive work environment.

The Practice Manager is responsible for managing the daily operations of our practice, ensuring everything runs smoothly, efficiently, and effectively. This role requires excellent organisational, leadership, and communication skills to oversee Dermatologists and staff while supporting the growth and development of our business.

Key Responsibilities :

Manage all business operations within the Practice, including but not limited to Human Resources, IT, WH&S, Insurance, financial management, and reporting.

Prepare and maintain staff / dermatologist rosters to meet practice needs.

Manage office systems and processes, including filing systems, office equipment, and office policies and procedures.

Monitor office suppliesinventory, place orders, and oversee approval processes for payments related to supply purchases.

Coordinate the end-to-end employee lifecycle, including recruitment, onboarding, training, development, and termination.

Oversee the accurate and timely preparation and processing of employee and dermatologist payroll. Ensure compliance with wage laws, award interpretation, superannuation contributions, and tax obligations.

Maintain accurate employee records, including timesheets, leave balances, and pay rates. Liaise with external accounting firms.

Support budget planning and monitor payroll-related expenses to ensure alignment with financial goals. Assist in audits and payroll reporting.

Implement, update, and monitor practice billing to ensure MBS items are set up and charged correctly.

Organise staff meetings and any other meetings required by the Dermatologists.

Prepare and present regular reports as needed.

Cover the front receptionist role when required. (Currently 1-2 Days).

Maintain compliance with Work Health and Safety legislation.

• At least 2 years’ experience in a similar role
• Experience in a medical software program, e.g. Xestro or similar.
• Understanding of MYOB / Xero
• Knowledge of billing regulations regarding Medicare
• Experience in providing guidance and leadership to employees and managing a small team.
• Awareness of the Fair Work Act and privacy principles.
• Effective professional communication skills, including well-honed tact, diplomacy, privacy, confidentiality, and discretion.
• A collaborative and flexible style, with a solid commitment to leadership, building teamwork and patient care.

Applications will close on Friday, 11 July 2025

Shortlisting for this position will commence immediately upon submission of a cover letter and resume outlining your relevant medical experience.

Salary match Number of applicants Skills match

Your application will include the following questions : Do you have a current Police Check (National Police Certificate) for employment? How many years' experience do you have in Human Resources (HR)? How many years of payroll experience do you have? Do you have experience using MYOB? Do you have experience using Xero? How many years' experience do you have as a practice manager?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

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