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Executive Assistant
FnzSydney, Australia9 days ago
Job descriptionPrevious experience of working in a software development / FS environment would be an advantage;- Minimum of 3 years' experience in a PA / EA role;- Motivated to exceed expectations, and ability to represent company image & values;- Proactive;- Eye for detail and perfectionists view of service standards;- Able to manage people and service providers;- Good problem solver - logical and reactive in response to unexpected queries / circumstances;- Must demonstrate flexibility to get involved in tasks at all levels;- Must demonstrate flexibility and adaptability to juggle a range of different tasks and work extra hours to meet deadlines as required;- Relationship building skills essential for staff, customers, service providers;- A good working knowledge of Word, Excel and PowerPoint is required.- Confident, and able to take initiative given client and delivery-focused environment;- Independent, self directing and delivery focused working style;- Good team communication skills, confident in dealing with internal and external clients;- An understanding of confidentiality issues and the use of discretion
Role Description :
Provide Executive Support to the CEO FNZ Securities and his divisional Global Heads based in Australia.
Specific Role Responsibilities :
- Become familiar with the executives' workload in order to assist efficiently;- Familiarise yourself with executives' internal / external clients & direct reports; be available to support the executives teams as required;- Draft presentations for executive;- Organise key documents and files;- Attend executives' staff meetings as required - publish agendas, action items / minutes;- Monitor post event / meeting objectives and actions and provide updates to the executives;- Pro-active follow up to ensure tasks have been executed as previously agreed and planned;-
- Manage travel for executives;- Be responsible for the executives diaries;- Assist with ensuring the office environment is kept running at the level required for a delivery focussed company;- Within the admin team it is required that the individual provides cover for holidays;- Undertake any other projects / tasks as may be reasonably required to facilitate the smooth operation of the company- This role is not in scope for activities which have a direct or indirect impact on CASS processing which takes place within FNZ for FNZ and / or FNZ's clients. There is a requirement to remain up to date with CASS developments and changes as communicated with FNZ
Experience Required :
LI-JM1
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Executive Assistant • Sydney, Australia