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Team Assistant (Strategic Operations Support)

Team Assistant (Strategic Operations Support)

Programmed Maintenance ServicesPerth, Australia
3 days ago
Job description

Why Youll Love Working With Us

Some of the key benefits for the position and employment at Programmed include :

  • Attractive pay : Package negotiable depending on experience.
  • Maternity leave cover : 12-month contract to cover maternity leave with the potential for extension or transition to a permanent role.
  • Exclusive employee perks : Access discounts and benefits with over 600 retailers including Coles Woolworths BWS Dan Murphys The Good Guys JB Hi-Fi BCF SuperCheap Auto and many more!
  • Prime location : Burswood location w / on-site parking great for local employment close to home and only 10 minutes drive from Perth CBD.
  • Salary sacrifice benefits : Take advantage of novated vehicle leasing income protection insurance and other financial perks.
  • Investment in you : Were passionate about personal and professional growth offering access to certificates webinars mentorship and practical training to help you thrive in your career.
  • Your well-being our priority : Strong safety culture generous paid parental leave and access to our Employee Assistance Program including tailored well-being initiatives designed to support your personal and family needs.

About The Opportunity

We are seeking a proactive and highly organised Team Assistant (Strategic Operations Support) to join our team in a 12-month maximum-term maternity leave cover role based in Burswood WA. This is an exceptional opportunity for a dynamic individual to provide high-level strategic and operational support to our WA Strategic Leadership Team.

This role goes beyond traditional Executive Assistant duties; it is about driving efficiencies supporting strategic initiatives and playing a key role in delivering business priorities. As a trusted advisor and reporting directly to the Head of Facility Management for WA & Resource you will support project coordination office operations and continuous improvement across the business. Youll thrive in a fast-paced environment where your commercial acumen initiative and energy are highly valued.

Key Responsibilities

  • Provide high-level administrative support to the WA Strategic Leadership Team.
  • Manage calendars travel expenses and professional correspondence.
  • Prepare reports presentations and briefing materials.
  • Coordinate leadership activities including planning sessions and workshops.
  • Support project tracking and execution of strategic initiatives.
  • Review project plans and assist with operational and commercial improvement projects.
  • Act as liaison between leadership and internal / external stakeholders.
  • Facilitate meetings and track action items across multiple workstreams.
  • Oversee day-to-day office operations to ensure an efficient work environment.
  • Manage office supplies uniforms and onboarding coordination.
  • Supervise a part-time office assistant as part of our inclusive employment program.
  • Identify and support continuous improvement opportunities across the business.
  • Handle confidential information with professionalism and discretion.

    • About You

    You are a highly motivated professional who thrives on bringing structure and strategic support to a dynamic leadership environment. You bring a unique combination of strong business sense attention to detail and a proactive mindset. You are a natural problem-solver who can manage multiple priorities while contributing meaningfully to strategic objectives. You will also have :

  • Experience in a senior Executive Assistant Team Assistant or business support role ideally with exposure to strategic or project-based environments.
  • A proven ability to manage multiple priorities in a fast-paced setting with a keen eye for detail.
  • Strong communication skills both written and verbal and the confidence to engage with a wide range of stakeholders.
  • High levels of discretion professionalism and judgement when handling sensitive matters.
  • A solutions-focused energetic and collaborative approach to work.
  • Proficiency in Microsoft Office and modern collaboration tools.
  • Experience supporting senior leaders or C-suite executives (desirable).
  • Tertiary qualifications in business administration communications or a related field (desirable not essential).

    • About Us

    Programmed is a leading provider of operations and maintenance services across all industry sectors including education health infrastructure manufacturing transport and mining in Australia and New Zealand.

    Our Facility Management business unit partners with our valued clients to deliver a comprehensive range of facilities management from small repair work to managing large-scale facilities and infrastructure networks.

    We encourage career development support flexibility and care about your personal wellbeing and safety. Join the Programmed team today.

    Work With Us

    Submit your application today and join us on our mission to build outstanding people strong customers and great communities.

    Our Commitment

    Programmed and PERSOLKELLY supports a workplace culture of zero harm and encourages this in all that we do.

    Programmed and PERSOLKELLY strives for diversity inclusion and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures gender age sexual orientation or abilities to apply.

    To learn more about working with Programmed and PERSOLKELLY we encourage you to visit our website.

    Key Skills

    Foreign Office,Analysis,Banking Operations,Corporate Finance,Manual Testing

    Employment Type : Full-Time

    Experience : years

    Vacancy : 1

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