Administration Assistant – Buying

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We're looking for an organized, detail-oriented Administrative Assistant – Buying to join our dynamic Buying Team. This role is key to keeping our buying operations running smoothly — from managing calendars and coordinating product processes to ensuring accurate data entry, reporting, and communication with vendors and cross-functional partners.

Responsibilities

As the Administrative Assistant – Buying, you'll play a vital role in the success of our team by executing the following responsibilities with accuracy and efficiency :

MAINTENANCE

Take ownership of Stock-Keeping Unit creation (SKU), maintenance, and reporting to ensure product data is always up to date.Support the creation, updating, and reporting of Purchase Orders (POs) as needed.Manage PO adjustments — including shortages, overages, and vendor shipment discrepancies.Lead the coordination of the PO Report & Audit, ensuring accuracy in IMU, RRP, markdowns, future orders, and wholesale details.Own the Product Team buy calendar and contribute to managing the broader seasonal calendar.Partner with the Buying and Planning teams to coordinate pricing updates and adjustments.

Other

Actively participate in meetings such as Omni reviews, WIP sessions, buyer reviews, and post-seasonal analysis.Assist buyers in preparing for vendor meetings by organizing materials and tracking updates.Provide administrative support to Planning and Merchandising teams on backfill and related tasks.Join collaborative meetings — including occasional after-hours sessions with global counterparts — to continuously evolve our processes.Build and maintain strong relationships in a matrixed, cross-functional environment.Step into ad hoc projects and assist with evolving needs of the business as required.

Please note : the above responsibilities are indicative and may evolve based on operational requirements.

Qualifications

The ideal candidate will have :

2–3 years of administrative or secretarial experience, ideally in a fast-paced environment.A proven ability to work well under pressure, prioritize tasks, and meet tight deadlines.Exceptional organizational skills, with a sharp eye for accuracy and attention to detail.A collaborative and proactive mindset, always ready to support the buying and allocations teams.Comfort with changing priorities and a willingness to adapt as business needs evolve.

Benefits

A flexible hybrid working environment - work from home 2 days per week!On-site parkingFoot Locker team discount card! Purchase your fav kicks - Nike, Adidas, ASICS and many more!Access for you and your immediately family to our Employee Assistance ProgramDynamic and supportive team Regular social activities - monthly BBQ's, morning teas, Community Days!If this opportunity is of interest to you, click the 'Apply' button below including an up-to-date resume. Seniority levelSeniority levelEntry levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesRetailReferrals increase your chances of interviewing at Foot Locker by 2x

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