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Executive Assistant

Beilby Downing Teal Pty LtdCity of Brisbane, Queensland, Australia

28 days ago

Job description

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Office location commutable from Brisbane or Gold Coast

The Organisation

If you decide to join this team, you will become part of a publicly listed organisation with a variety of businesses all over the world. You will also find yourself a part of a company that builds products that help people be safer in their lives and more effective in their work. Their products are innovative, and many of their businesses are industry leaders in their fields.

The Role

This position reports directly to the Regional Vice President and supports other members of the region’s leadership team. You will provide support of daily administrative operations and special projects, as requested. Responsibilities may include managing access to and screening calls; managing executive calendars; optimizing complex travel requirements and meetings; customer relations, design and preparation of reports and financial data as well as playing a key role in assisting the development of internal presentations and other communication materials to be used with our senior management.

Furthermore, duties include;

Responsible for making and managing contact internally and externally and typically regarding highly sensitive, complex and / or confidential issues.

Schedule and coordinate meetings, appointments, conferences, and interviews, including securing locations, coordinating necessary materials / presentation equipment, and arranging food / lunch / refreshments.

Coordinate international and domestic travel arrangements

Manages expense tracking and submission via our internal systems

Administers correspondence, prioritizes emails and mail. Handles visitors with professionalism.

Manage all minutes for monthly department meetings

Support the events planning and catering for training, trade shows and conferences

The Person

You will utlilise your solid senior administrative assistant experience to be successful in this role

You are highly organised with high level verbal and written communication skills

You have prior experience working well with all levels of internal management and staff, as well as outside clients and vendors

You are highly ethical and understand the importance of confidentiality

You are skilled at proofreading business documents for grammar, spelling, syntax and format

As expected you will be at advanced level in Microsoft Office, PowerPoint, Adobe and have excellent internet research skills

Ability to handle work of a confidential nature with minimal supervision

Ability to prioritize, manage and meet multiple deadlines that come from different managers

Bachelors degree or Associate Diploma will be highly regarded

You will ideally have experience preparing presentation materials for professional audiences

The Opportunity For You

This is a great position, working for a professional and supportive Director who will value the way you can remove barriers from their day and be more efficient. It is a new position, so the opportunity is there to design this job to suit your skills. An attractive salary awaits befitting the role and your experience. The office has up to 15 people in the office, but you are a part of a much larger organisation with multiple offices around the Country. It is an easy commute from Brisbane South or the Gold Coast and there is parking available. To discuss further call Mark Turner on 0401 404 451

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative, Customer Service, and General Business

Industries

Manufacturing and Machinery Manufacturing

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Executive Assistant • City of Brisbane, Queensland, Australia