Office Manager

We are a proud local family run business made up of quality-focused trade service professionals in the Electrical industry. Beyond wages, our company prides itself on being employee focused.

This is a fantastic opportunity for a highly motivated, dynamic administration professional to join our team. You will bring a positive attitude, be warm and friendly with excellent organisational skills, great communication skills and an autonomous nature with the desire to own the role.

• What sets us apart?
• Employee-centric focus : Our commitment goes beyond just wages. We offer a comprehensive benefits package that includes :
• A day off on your birthday (optional)
• Reimbursement for health-related expenses
• Quarterly social events
• Strong emphasis on team dynamics and a vibrant company culture
• Family-focused environment
• Access to the vast network of O'Brien Electrical and Plumbing Franchises nationwide.
• What will you be doing?

This isn't just an Office Manager role; it's a pivotal position within our company. Reporting directly to the owner, you'll be the vital link between our tradespeople, supervisors, customers, and suppliers.

• Your typical day will include
• Invoicing : Ensuring accurate and timely invoicing for completed jobs, maintaining cash flow, and collaborating with the accounting team.
• Owning the schedule : Taking full responsibility for job scheduling, coordinating with customers and technicians, and optimising resource allocation to maximize efficiency.
• Managing the end-to-end process : Overseeing the entire project lifecycle, from initiation to completion, ensuring adherence to established protocols and identifying areas for improvement.
• Stock management : Maintaining optimal stock levels of essential materials and equipment, coordinating orders with suppliers, and ensuring timely deliveries.
• Staff Management : Overseeing aspects of staff management
• About you

To excel in this role, you'll need :

• 3+ years of experience in a similar role within the trade or construction industry (electrical experience is highly valued).
• A proven track record in job coordination, scheduling, and managing administrative tasks.
• Experience with SimPro (not essential, but a definite plus).
• A desire for career progression and the initiative to take ownership of your work.
• A willingness to learn, adapt, and grow with our company.
• Exceptional attention to detail, ensuring accuracy in all tasks.
• The ability to own your mistakes and learn from them.
• Tech-savviness and proficiency in using computers and various software.
• Strong problem-solving skills and a proactive approach.
• Excellent communication and interpersonal skills, with the ability to build rapport with customers and stakeholders.
• Adaptability and responsiveness to the ever-changing nature of the industry.
• Why you'll love working here
• Growth opportunities : Be an integral part of our company's expansion and shape your career path.
• Team-centric environment : Enjoy BBQs, bi-annual celebrations, and a close-knit team atmosphere.
• Challenge and variety : No two days are the same. Embrace the dynamic nature of the industry and tackle exciting challenges.
• Excellent compensation : We offer a competitive package commensurate with your skills and experience.