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Legal Secretary

Spruson & FergusonSydney, New South Wales, Australia

7 days ago

Job description

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Spruson & Ferguson is one of the leading intellectual property (IP) service firms operating in the Asia-Pacific region. We have more than 130 years of experience providing a variety of services in the protection, commercialisation, enforcement and management of IP from our offices in Bangkok, Beijing, Brisbane, Hong Kong, Jakarta, Kuala Lumpur, Manila, Melbourne, Singapore and Sydney. Our multidisciplinary team of more than 480 people includes some of the most highly regarded IP professionals in the Asia-Pacific region. The team services a diverse client base of Fortune Global 500 companies, SMEs, public sector research organisations, foreign associates and local clients.

Spruson & Ferguson is a subsidiary of IPH Limited, the first IP services group to list on the ASX.

About the Role

Spruson & Ferguson is seeking an experienced and motivated Legal Secretary to join our dynamic Legal team on a 13-month fixed-term, part-time basis (0.6 FTE). Based in our Sydney office, this role will provide high-level, confidential support to our Principals and play a key role in ensuring the smooth operation of our legal practice.

This is a fantastic opportunity to be part of a fast-paced, professional environment where your skills and initiative will be valued. You'll be contributing to a highly respected firm known for its expertise and client focus across the IP and legal landscape.

Manage legal files from creation to closure, including conflict checks, updates, archiving, and document control
Coordinate authors’ calendars and deadlines to ensure efficient workflow and timely delivery
Support the development and maintenance of authors’ practices with a focus on high-quality client service
Prepare, proofread, and format legal documents and correspondence to a professional standard
Conduct legal research and searches (e.g. ASIC) as required
Liaise professionally with clients, barristers, expert witnesses, opposing solicitors, and associates on behalf of authors
Assist with WIP, billing, and debtor management
Handle general administrative tasks including filing, photocopying, data entry, and expense processing (via Concur, if applicable)
Organise business travel arrangements and itineraries (local and international)
Provide basic paralegal support, including document collation and court bundle preparation
Offer team support during peak periods or staff absences
Perform other duties as reasonably required by Spruson & Ferguson

About You

Minimum 1 year in a Secretary or similar role within legal, intellectual property, or professional services

Proficient in Microsoft Office (particularly Word and Outlook)

Tech-savvy with the ability to quickly learn new systems and processes

Strong attention to detail and high accuracy

Excellent time management and organisational skills, with the ability to prioritise under pressure

Clear and confident communication skills – both written and verbal

Reliable, proactive, and self-motivated

Eager to learn and grow professionally

Strong problem-solving ability

Team-oriented with the ability to work independently and collaboratively to achieve high-quality outcomes

Why Us?

Spruson & Ferguson offers a wide range of benefits aimed at supporting our employee’s ongoing development, including but not limited to :

A flexible work environment including working from home;

A supportive team-based environment with learning and development opportunities;

Health and well-being programs; and

Paid parental leave for all genders.

Spruson & Ferguson is committed to promoting and maintaining a workplace culture of shared respect to enable us all to feel valued and be the best we can be.

How to Apply

We encourage applications from Aboriginal and Torres Strait Islander people and individuals from diverse backgrounds. We remain committed to providing reasonable and fair adjustments to provide a positive, barrier free, transparent recruitment process and supportive workplace.

If this role sounds like a great fit, apply now with your updated resume and cover letter introducing yourself and why this role is right for you.

Please note, only shortlisted candidates will be contacted directly.

Successful candidates will undergo a standard pre-employment screening as part of the hiring process within the IPH Group. This process may include verifying key information such as your identity, qualifications, references, and criminal history. By submitting your application, you acknowledge that you may be required to complete any necessary background checks relevant to the role.

Seniority level

Not Applicable

Employment type

Part-time

Job function

Legal and Administrative

Industries

Law Practice

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Legal Secretary • Sydney, New South Wales, Australia