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Executive Assistant

Executive Assistant

Star GroupSydney, Australia
6 days ago
Job description

Key contributor to STAR Group's newly structured executive team

  • Autonomy to find new ways to make things more efficient and solving problems in scalable ways
  • Collaborative, supportive, diverse and inclusive team and workplace
  • Star Group is our people

The most valuable asset of our organisation is our people. We understand that each person has unique abilities, knowledge, and experience. By supporting and fostering continuous development, we ensure our employees reach their full potential, and our business and teams achieve success time and time again.

At STAR Group, we are always searching for many different skills and abilities, so we can deliver the best services and build the best teams. So, we would love to hear from you, even if you don't believe you quite tick all of the boxes for the role.

  • The opportunity

    • You'll be a team player with excellent communication skills and high emotional intelligence, and love building and maintaining relationships with key stakeholders around the business. You're a quick learner and comfortable in a fast-paced environment. You're always looking for new ways to make things more efficient and solving problems in scalable ways making sure things get done the smart way, not the hard way.

    You've got great attention to detail, are highly organised, and have excellent verbal and written communication skills. You're comfortable building out all sorts of communications - from written communications to presentations. You've got experience working with, and being a trusted partner to, a Leadership team, and you're comfortable handling sensitive and confidential information. You're happy to roll up your sleeves with any task towards the bigger picture, with no task being too small if it makes the team around you more effective.

  • The role

    • The Executive Assistant will provide high-level, day-to-day professional and confidential secretarial, administrative and organisational support. The responsibilities include :

  • Positive Communication : Engage proactively and professionally as the interface for the Executive team with internal and external stakeholders.
  • Time management : Ensuring that the Lead's time is used efficiently through calendar management, coordinating meetings and tracking action items and follow-ups.
  • Meeting preparation : Preparing for meetings by coordinating and assisting in building any materials and research (agendas, minutes, papers).
  • Travel planning : Planning for travel by handling both logístical travel arrangements and trip itineraries.
  • Events : Plan, organise and coordinate company events both within the offices and at selected venues (Christmas parties, client functions and lunches, boardroom dinners, in-house celebrations)
  • Team activities : Organising celebrations, gifts and off-sites, ensuring everyone is empowered to do the best work of their life and having the best time doing it.
  • Assist with reception coverage at Head Office when required.
  • About you
  • 5+ years of Executive Assistant experience
  • Experience working in the construction industry is nice to have but not essential.
  • Proficiency in Microsoft Office suite - (Word, PowerPoint, Excel, Outlook).
  • Experience in scheduling and coordinating events, meetings, dinners etc.
  • Flexible and adaptable to support the Executive Team.
  • Excellent written and verbal communication skills, with high attention to detail.
  • A proactive and motivated attitude with a willingness to develop and learn new skills.
  • An organised person with the ability to multi-task to ensure deadlines and the Executive Team's priorities are met or exceeded.
  • Ability to work autonomously and maintain a busy office environment.
  • A pleasant and approachable manner with internal and external stakeholders.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional discretion, including discrete handling of sensitive information.
  • Working with us
  • Competitive remuneration package
  • Discretionary benefits such as 12 additional leave days (Leisure Days) per year for salary employees
  • Collaborative, supportive, diverse and inclusive teams and workplaces - supported by DEI events (e.g., Harmony Day luncheon)
  • Participation in regular social (e.g., monthly BBQs) and initiatives as well as charity events (e.g., Pink Ribbon Day)
  • Wellbeing programs, including access to our Employee Assistance Programs
  • Need more convincing

    • I have been with Star for over 15 years and have worked in multiple business divisions and countless projects across Sydney and NSW. It has always been interesting and engaging work throughout my time, the kind of work that turns a job into a career. Work opportunities with Star are so diverse and engaging that my skillset has grown and developed notably throughout the years._" - Current STAR Group Employee.

  • Star Group believes in diversity and is committed to providing Equal Employment Opportunity for all applicants. We welcome applican
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    Executive Assistant • Sydney, Australia