Administration Coordinator (Workplace)

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world.

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves :

We're seeking a detail oriented professional to join our team as a Administration Coordinator (Workplace). In this role, you'll be the professional face of the client organisation, ensuring the seamless operation of our facilities while managing continuous improvement of Facilities Management and Business Support Services that maintain our high standards of excellence and ensure safe, compliant facilities at all times!

An overview of the role :

Oversee billing administration, verify invoices and maintain financial processes with suppliers

Coordinate office moves including physical relocation, equipment transfers and database management

Administer workplace security including visitor management, contractor verification and incident reporting

Maintain premises in excellent working condition through regular floor walks, minor repairs and maintenance coordination

Monitor and manage stationery inventory, utility rooms and communal areas

Demonstrate JLL core values while acting as the professional face of the client organisation

Support service delivery to meet or exceed Key Performance Indicators and ensure positive client satisfaction results

Sounds like you? This is what we are looking for :

The ideal candidate is a self motivated professional with excellent interpersonal and communication skills with demonstrated ability to manage conflict and conflicting priorities.

Administrative experience with proven ability to manage complex operational matters and prioritise effectively - hospitality experience also recognised

Professional, proactive approach to customer service with ability to interact confidently at all levels from CEO to contractors

Confident and energetic with ability to work independently

Strong adaptability to changing situations and willingness to learn new workorder IT systems

Proficiency in Microsoft Office products

What you can expect from us :

As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World's Most Ethical Companies.

Interested candidates, please apply following the link below quoting job reference REQ439813.

Location :

On-site –Melbourne, VICIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!

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