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Operations Coordinator
Collar GroupSydney, Australia6 days ago
Job descriptionAbout the role Manage new employee / operator onboarding documents for seamless integration into The Fleet Office (TFO) systems. Ensure timely approval of weekly timesheets with dockets within TFO. Monitor and send dockets and site requirements, ensuring compliance with project standards. Facilitate project inductions, including setting up workers and coordinating necessary documentation. Maintain and update project portals for plant and worker onboarding, including documentation uploads and induction information. Coordinate hire agreements, tracking changes, rates, agreements, and back charges accurately in TFO. Enter and update information and pricing into TFO from order or contract details daily. Manage dry hire dockets processing and off-hire information, following established procedures. Oversee Plant operations, including updating risk assessment expiry dates and monitoring plant movements and registration expiry dates. Handle incoming 1800 calls for hire and direct them appropriately. Perform general clerical duties as required. What you'll need to succeed Demonstrated experience in construction administration, with a focus on onboarding processes and documentation management. Proficiency in using The Fleet Office (TFO) or similar software for timesheet approvals, document monitoring, and project coordination. Strong organisational skills and attention to detail to ensure accuracy in managing hire agreements, pricing information, and off-hire procedures. Excellent communication skills, both verbal and written, for effective correspondence with team members, operators, and external stakeholders. Ability to multitask and prioritise tasks effectively in a fast-paced environment, ensuring deadlines are met and procedures are followed. Familiarity with plant operations, including risk assessment processes and regulatory compliance, is advantageous. Proactive problem-solving skills to address issues promptly and efficiently, maintaining smooth operations across various projects and tasks. Flexibility and adaptability to handle changing priorities and requirements, contributing positively to the overall success of the team and organisation. How to Apply Collar® Group is an inclusive recruitment agency regardless of your race, ethnicity, gender, age, sexual orientation, religion, disability, or any other characteristic that makes you unique._ We welcome and encourage applicants from diverse backgrounds. Collar® Group is committed to building culturally safe working environments that represent our diverse communities in which we operate._
80,000 - $100,000 pa (depending on exp) + super
- Promotional Opportunities - career advancement
- Safety first policy with an inclusive and diverse culture
- About Our Client
Our client is a leading player in the excavation and construction sector, renowned for their unwavering commitment to delivering top-notch services and exceptional outcomes. With a sterling reputation built on reliability and excellence, they boast a team of skilled professionals dedicated to pushing boundaries and surpassing expectations. Embracing innovation and sustainability, they leverage cutting-edge technologies and best practices to ensure both client satisfaction and environmental responsibility. Joining their team means being part of a dynamic company culture that values integrity, teamwork, and continuous improvement, offering ample opportunities for personal and professional growth in a forward-thinking environment.
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Coordinator • Sydney, Australia
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