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Administration Manager

Administration Manager

JD GroupLeppington NSW , Australia, AU
3 days ago
Job description

WHO WE ARE

Known best as the 'Undisputed King of Trainers', JD Sports reigns supreme as one of the biggest and best global Sports Fashion brands across footwear and apparel.

Founded in 1981 in Greater Manchester UK, JD Group has achieved remarkable growth through rapid global expansion, now standing as the leading global sports fashion retailer. With over 3,400 stores worldwide, we strive to inspire the emerging generation through a captivating connection to the universal culture of Sport, Music, and Fashion.

In 2017, JD Sports first launched within the Australian market and has since expanded to 60+ stores across all Australian states and New Zealand, with plans for continued future growth. Our mission is to offer unparalleled service and style to all our customers.

Working at JD Sports is a state of mind, an attitude and way of challenging the norm. We do not conform; we create our own path and are elite within our field. And now, we’re seeking talented and passionate individuals to join our team.

THE ROLE

We’re on the lookout for a proactive and organised Administration Manager to keep our operations running smoothly behind the scenes. In this dynamic role, you’ll lead payroll and invoice management, oversee procurement and export documentation, and drive engagement across store and inventory teams.

You’ll also manage reporting, onboarding, OH&S coordination, and support continuous improvement through projects and system rollouts. If you thrive in a fast-paced environment, love variety, and enjoy working across people, processes and platforms — this one’s for you!

Reporting into the Head of Supply Chain, this role is responsible for but not limited to :

Payroll Management

  • Oversee and ensure the accurate and timely processing of payroll for warehouse staff – permanent, casual and Agency

Invoice Management

  • Raise and validate all supplier invoices in a timely manner to ensure alignment with agreed terms and budgets
  • Create best practice filing system to support audits and reporting

    • Procurement

  • Manage the procurement of office and warehouse consumables, ensuring adequate stock levels while optimising costs

    • Export Order Documentation

  • Prepare and manage all necessary paperwork for export orders (air and sea freight) to meet compliance and regulatory requirements

    • PSR Engagement

  • Manage the engagement with store teams and PP / inventory teams to resolve PSR tickets

    • Reporting & Analytics

  • Provide weekly reports and analytics on warehouse and transport operations to support decision-making and continuous improvement

    • Employee engagement

  • Manage the employee recruitment, induction, onboarding and payroll queries for the DC in partnership with the Talent team
  • Manage the implementation and roll out of new company systems and platforms for relevant team members across the distribution center
  • Lead and coach the Administration Assistant, ensuring smooth operations for the Distribution Centre’s administrative function

    • Occupational Health & Safety

  • Coordinate monthly OH&S meetings, records and action items through direct involvement or delegation

    • Projects

  • Actively participate in business Improvement Projects

    • WHAT WE’RE LOOKING FOR?

  • Minimum 2-3 years’ experience in administrative management or team lead role within warehouse operations
  • Previous experience working with Dolfin or like system
  • Previous experience working with Warehousing systems
  • Previous experience working with HRIS systems
  • Previous experience managing small teams is preferred, but not essential
  • Experience managing procurement processes, and financial reconciliation
  • Strong analytical and reporting skills
  • Advanced proficiency in Microsoft Suite
  • Strong stakeholder management
  • Experience with export order documentation and compliance is preferred, but not mandatory

    • WHAT’S IN IT FOR YOU?

  • Birthday leave
  • Competitive Salary
  • One month paid parental leave
  • Referral bonus scheme
  • Training and development to evolve and shape your career
  • Opportunity to progress across all areas of the business including Retail, Support Office and our Distribution Centre
  • Treat yourself with our attractive staff discount! This can also be used for friends and family
  • Access to our Employee Assistance Program & Mental Health champions
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    Administration Manager • Leppington NSW , Australia, AU