Program Support Officer

As the Program Support Officer, you will be responsible for providing administrative support to the Office of the Executive Director, by :

• Proactively managing and coordinating the Executive Director's electronic diary, including the pre-preparation and organisation of meetings, conference, seminars, accommodation and travel arrangements.
• Develop and maintain systems for tracking and allocating incoming reports, documents and correspondence.
• Administer SharePoint based website and document repository (upload files, library and list creation, maintain user permissions list).
• Developing reporting templates, letters and other associated documents.
• Prepare and review ministerial and executive correspondence.
• Build and maintain productive working relationships with key internal and external partners and stakeholders including the Office of the General Manager, Strategy, Policy and Programs, and with officers at all levels within the department, and other public and private sector organisations in relation to Office of the Executive Director activities.
• Proactively assist other areas of Programs to optimise available resources.
• Supporting and helping maintain a workplace safety culture by ensuring that all policies and practices concerning Workplace Health and Safety are applied and a part of day to day operations.

Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.