Workforce Extensions are currently seeking a Project Coordinator (PC), Responsible for improving project delivery by providing vital support to our Project Managers in a Campbelltown NSW Location.
The PC will be a critical part of the team by taking complete ownership of their responsibilities and facilitating success through constant and proactive coordination and monitoring of key project stages from start to completion. With exceptional organisational skills.
Confident communicators, able to coordinate across multiple departments and track project timelines, not just project specific tasks.
Process-driven collaborators, who can spot gaps, streamline repetitive tasks, and create more consistency across projects.
Key responsibilities :
Sales Order & Project Plan Alignment
- Creating site-specific Sales Orders (with valid Project Plan)
- Ensuring invoice dates match PM's project plan
- Maintaining Epicor data accuracy for sales and project plans
Survey Coordination
Highly skilled in project systems and data integrity, particularly Epicor and MS Projects & smart Sheets.Proactive problem solvers, identifying and escalating issues early tassking surveyors and scheduling.Coordinating inductions across platformsSending SWMS and insurancesRaising POs for survey costsDesign & DA Support
Creating and updating Epicor design tasks (including DA / Council Packs)Managing revisionsObtaining Owner's Consent for DA applicationsInstallation Coordination
Requesting quotes and booking installersCoordinating permits, traffic management, equipment hireSending out PM-approved SWMSInduction coordinationProduction & Inventory
Handing over Product Stock Jobs to ProductionStock receiptingInventory management and stocktaking supportContractor Handover & Completion
Creating Contractor Handover Packs (safety docs, job checklists)Reviewing and distributing job completion photos / reportsUploading to platforms or sending to customersSupplier PO receipting and invoice processing (with PM approval)Invoicing & Financial Admin
Strong administrative backgroundStrong attention to detailAble to multi-taskSubmitting customer invoicesPerforming pre-IDR checks, margin validationPO and supplier invoice processingData Management & Reporting
Creating, interpreting, and updating project-related reports (e.g., quote status, install tracking)Maintaining Epicor data fields for consistencyAssisting with dashboards for sales and project performanceHighlighting data trends or inconsistencies for improvementDesirable for the role
Qualification in either Project Management, Construction Management and orTechnical proficiency with 2 - 3 years' experience in Project CoordinationIf you Meet all the above Requirements please Apply Via the link.