Administrative Assistant (Sydney Cbd)

Who we are?

The Ice Cream division at Unilever is preparing to stand on its own, aiming to become an independent, EUR 8.3 billion publicly listed company by the end of 2025.

We're on a mission to create the ultimate snacking company.

A place where growth, innovation, founder and ownership mentality, and performance are cultivated and rewarded.

And where we craft extraordinary ice cream experiences - transforming ordinary moments into lasting memories.

Because we know, life tastes better with ice cream.

About The Magnum Ice Cream Company : The Magnum Ice Cream Company is all about growth.

Growing our business.

Growing our customers' businesses.

Growing our people's careers.

Growth begins with empowerment.

So we free our people to be innovative, responsible entrepreneurs, driven and equipped to give our consumers more amazing products and unforgettable moments - and having fun doing it.With 19.000 expert ice cream colleagues and iconic brands like Wall's, Cornetto and Ben & Jerry's, loved in 76 countries, we are the world's largest Ice Cream company leading the industry.

We have been taking pleasure seriously for more than 100 years, serving happiness with every lick or scoop of ice cream for generations.

We are investing to unlock the full growth potential of The Magnum Ice Cream Company as a standalone entity, once we separate from Unilever, which is planned to happen before the end of 2025.

We dream big but keep things simple to act fast.If you want to grow with us, make an impact, and shape the future of Ice Cream, this is the place for you!

Job Purpose To provide administrative support to the National account team, State Management Team and Field Sales Team for Corporate / Independent P&C (Petrol & Convenience) and the HORECA (Hotel, Restaurants & Catering) Channels.

This is a full-time, permanent role based out of the Sydney CBD.

Key Responsibilities : Management of adhoc requests of account team on invoices, freezer movements and claims.Manage Kingloc (freezer and refrigeration provider) communication and movement of equipment.Ensure impact on discretional spend is minimised by ensuring flights are booked on a fixed ticket and where possible the recommended accommodation is used for interstate travel.Timeliness and accuracy of delivery of all administration tasks undertaken within this role and ensuring the correct procedure is used in the management of our contractors and vendors.Manage all local office logistics (including booking meeting rooms, co-ordination of hot desk space, catering requirements, manage office supplies, external meetings and accommodation.Conduit between Field / account team and Kingloc to ensure smooth movement of equipment requests.Creating and processing of expenses and invoices - including but not restricted to : UniformsContractorsUtilitiesOrganise travel for Account Management Team (including booking requests, and use of correct budget allocations).Conduct adhoc budget reviews on indirect spend.Assist the Event Conference Co-ordinator with organisation of conferences, including journaling of costs to individual cost centres.Build relationships with key TMICC contacts to ensure efficient office operations.

What you will need to succeed?

Experiences & Qualifications2-5 years administration experienceProven track record of developing strong internal relationshipsInvoicing management experience (desirable)Vendor management experience (desirable)Corporate travel management experience (desirable)SkillsStrong Communication SkillsMicrosoft (Excel, Word, PowerPoint)Analytical skillsStrong Stakeholder Relationship skillsProblem SolvingAttention to detail What you can expect?

A unique mix of global scale & start-up spirit-€8.3bn powerhouse with an agile, entrepreneurial mindset.

We're building a new high growth Ice Cream company from the ground up.

Career without limits-42 markets, international opportunities, and fast tracked growth.

A performance-driven culture-Freedom to act, disrupt and grow - your success is measured by impact.A company that celebrates joy, innovation, and purpose-We create extraordinary careers, just like our ice cream creates extraordinary moments.

Are you excited to craft the Ice Cream future?

To apply, you must do so online.

Please do not forget to upload your CV and a motivation letter.

Your application will be reviewed against our requirements, and we will be in touch shortly after the closing date to provide you with an update on the status of your application.

As publicly announced, Unilever will separate its Ice Cream business which is expected by the end of 2025.

This role will transfer to the new Ice Cream company.

For the recruitment of this position, we would like to emphasize that local conditions apply to the position.

Unilever embraces diversity and encourages applicants from all walks of life!

This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment journey.

Should you require additional information or reasonable adjustments to allow you to present your best self during this process, please contact .

Unilever is an organization committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities.

This means we encourage people with all backgrounds to apply, including Aboriginal and Torres Strait Islander Peoples, Maori and Pacific Peoples, and people with disabilities.

Interested in learning more, check out our Reconciliation Action Plan and Workplace Adjustment Policy on the Unilever webpage.

At Unilever we are interested in every individual bringing their 'Whole Self' to work and this includes you!

We encourage you to advise us at the time of your application if you require any reasonable adjustment so that we can support you through your recruitment journey.