Administrative Specialist - Marketing & Communication (12m Fixed Term)

Title :

Administrative Specialist - Marketing & Communication (12m Fixed Term)

At KBR – We do things that matter.

We deliver science, technology and engineering solutions to governments and companies around the world. KBR employs approximately 38,000 people worldwide with customers in more than 80 countries and operations in over 29 countries.

KBR is proud to work with its customers across the globe to provide technology, value-added services, and long-term operations and maintenance services to ensure consistent delivery with predictable results. At KBR, We Deliver.

KBR in Australia

With over 65 years working on some of Australia’s largest and most complex projects, KBR has unmatched experience supporting the nation’s critical infrastructure, energy transition and national security priorities. KBR has around 2,000 employees throughout Australia, who are focused on delivering innovative technology and engineering solutions for a safer, more secure and sustainable future.

Belong, Connect and Grow at KBR

At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

The Opportunity :

We have an exciting opportunity for a skilled and proactive Administrative Specialist with a background in Marketing & Communications to join our team within KBR’s Australia Defence & Security Solutions (ADSS) Division.

In this role, you will provide critical administrative and coordination support to the Marketing and Communications team, ensuring smooth delivery of internal and external engagement initiatives.

This is a dynamic role for someone who thrives in a fast-paced, detail-driven environment and has a keen interest or background in marketing and communications.

This role is a Full Time for 12 months and can be based in Adelaide, Canberra, Melbourne, Sydney or Brisbane.

Responsibilities :

Provide high-level administrative support to the Marketing and Communications team.

Coordinate logistics for internal and external events, including venue bookings, catering, AV support, guest lists, and run sheets.

Support merchandise coordination, stock management and distribution.

Manage and maintain SharePoint pages and internal communications platforms.

Assist with raising purchase orders, processing invoices, and tracking budget spend.

Manage and coordinate team calendars and travel arrangements.

Support meeting logistics, minute taking and action tracking.

Maintain a high level of confidentiality and professionalism when handling sensitive information.

Collaborate with internal stakeholders and external suppliers to ensure seamless delivery of activities.

Provide general administrative assistance to ensure the success of campaigns, programs and initiatives.

About You :

You’ll be a self-starter who enjoys working behind the scenes to keep things running smoothly. You’ll also bring :

Previous experience in an administrative role, ideally in a communications, marketing, or events environment.

Excellent organisational and multitasking skills, with high attention to detail.

Strong interpersonal skills and the ability to engage with stakeholders at all levels.

Sound judgment and problem-solving abilities.

Well-developed written and verbal communication skills.

Proficiency in Microsoft Office Suite : SharePoint and Teams experience is highly desirable.

A team-oriented, can-do attitude with a proactive approach to getting things done.

What we will offer you :

A workplace culture certified as a Great Place To Work

Flexible working

Competitive salary (including annual reviews)

Paid parental leave

Income protection

Corporate rewards

Salary packaging / Novated leasing

Employee stock purchase plans

Flu shots, skin checks and discounted private health insurance

Career development : Online learning, mentorship and career pathways

If you’re ready to shape tomorrow, let’s get started. Apply Now!