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Events & Office Manager

Events & Office Manager

Kay & BurtonCity of Stonnington, VIC, Australia
9 days ago
Job description

For over 80 years, the Kay & Burton brand has been synonymous with premium properties in Australia.Its record of excellence in marketing fine homes and discreet personal service has created an enviable sphere of influence in the Australian real estate industry.Today, Kay & Burton - which has grown to over 150 employees across multiple offices - is attracting worldwide interest.With an unparalleled dedication to service, Kay & Burton is committed to ensuring the best possible result for every client and every property entrusted to its care.

Looking for thenext step in your Real Estate career?

Due to continued growth weare seeking a dynamic individual willing to invest time and effort in the Kay & Burton brand of professionalism, service and discretion and in building and maintaining strong relationships. In this role you will work within a team environment in a professional, efficient and diplomatic manner to manage all aspects of the administration tasks associated with event management.

Key responsibilities :

Event Management;

  • Plan and execute a variety of internal and external events including Gala events, Quarterly Awards, Christmas party, conferences etc.
  • Stakeholder Management, pre- and post-event engagement and ensure events align with company brand and objectives.
  • Budget management,

Training Coordination;

  • Organise and oversee training programs for staff development.
  • Collaborate with department heads to identify training requirements and schedule sessions accordingly.

    • Gifting Management

  • Develop and manage client and staff gifting programs, ensuring timely delivery and alignment with company branding.
  • Maintain relationships with suppliers and oversee inventory to support marketing and client engagement strategies.

    • Office Management

  • Oversee daily office operations to maintain an organised and productive environment.
  • Manage office supplies, coordinate maintenance services, and implement administrative procedures to enhance efficiency.

    • Stock and stationery management :

  • Maintain optimal inventory levels of office supplies and stationery which includes tracking usage across all offices, forecasting needs, placing orders, and liaising with suppliers to ensure timely replenishment, with quality and cost-effective procurement.

    • Cross-department support :

  • Assist with a variety of tasks and projects as required, including providing support to the Marketing, Operations, People & Culture teams.
  • Provide reception and office support when required
  • Other administrative & office duties as required

    • About you :

    You are a customer focused individual with excellent communication and people skills. You will be able to recognise and respond to competing priorities in order to create an effective and efficient office environment.

    To be successful in this role you will possess :

  • Collaborative and proactive approach, with the ability to work seamlessly across departments including Sales, Marketing, Operations, and Property Management
  • Proven experience in event planning, coordination, and execution
  • Strong organisational skills and the ability to effectively plan, prioritise, and manage multiple priorities with competing deadlines
  • Advanced competency in Microsoft Office Suite, particularly Excel and Word
  • Excellent business and technical communication skills, both written and verbal
  • High level of relationship management, with the ability to build trust and maintain strong internal and external stakeholder relationships
  • Demonstrated exceptional attention to detail and accuracy in all aspects of work
  • Proficiency in office management systems and administrative processes
  • Experience in inventory, stock, and stationery management, including procurement and supplier liaison
  • Collaborative and proactive approach, with the ability to work seamlessly across departments including Sales, Marketing, Operations, and Property Management

    • Kay & Burton has much to be proud of - but nothing more so than its people. If you feel you have what it takes to step into this role and become an integral part of ourStonningtonteam, please express your interest.

    Only personal applications from Australian citizens or permanent residents will be considered andonly short-listed applicants will be contacted.

  • No recruitment agencies please

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    Office Manager • City of Stonnington, VIC, Australia