Personal Assistant - Legal

Are you ready to make your mark as part of our Global Operations Team? Then you've come to the right place. At White & Case, we'll support you, give you responsibility and welcome you as an integral member of our diverse, international team from day one.

Our Office Operations team is at the heart of ensuring the smooth and efficient functioning of the Firm's day-to-day operations. Our team manages the infrastructure, systems, and services both globally and locally relating to our office workplaces, onsite and remote operational services, security, safety, and a range of other areas. We provide Practice Assistant support and manage document production, translation, and travel services. Our team is responsible for our client-facing areas across the Firm, always seeking to ensure that clients and other visitors have an experience that is world-class. We also take the lead in running our day-to-day operations in the most environmentally sustainable way possible.

At White & Case, we foster a collegial working environment where partners are friendly and accessible, and colleagues always supportive and open to questions.

• Key responsibilities
• Provide comprehensive administrative support to partners and lawyers, including but not limited to, diary management, event planning, handling calls, coordinating and supporting all travel-related needs, and corporate card expense reconciliation and processing.
• Complete daily time entry for one partner and assist with generating ad-hoc time reports on billable and non-billable (e.g., pro bono work) hours.
• Prepare weekly WIP updates and attend to client matter maintenance and reporting.
• Prepare and coordinate legal documents, correspondence, and communication, etc., including some direct communication with clients when organising meetings and events)
• Working with the Billing and Revenue teams in relation to invoicing and collections, ensuring accuracy of client invoices and facilitating updates when required
• Submission of information for matter creation and to facilitate conflict clearance.
• Working with the Business Development team in relation to client connections and facilitating regular updates of the CRM database
• The skills and attributes we are looking for
• Experience in supporting partners and lawyers in a law firm is preferred but not mandatory.
• High level of proficiency with the Microsoft 365 suite, especially Outlook, Word, Teams, PowerPoint and Excel
• Experience in booking and coordinating both domestic and international travel.
• Proactive, positive, and can-do approach
• Professional telephone manner
• Excellent organisation and time management
• Ability to work in a high-paced environment.
• Good judgment asks questions and has strong communication skills.
• High level of integrity and diligence
• Ability to build and maintain strong relationships.
• Ability to work well independently and in a team environment.
• High level of accuracy and excellent attention to detail
• What we offer

When you join us, you'll be working directly with partners, business leaders and many other inspiring colleagues across our global network of offices. We live by our values; to be pioneering, united and human, and we believe that you'll experience them from your first day. We will give you the support and development opportunities that will help you achieve your potential.

We believe that consistent high performance merits reward and support. Our compensation package reflects your calibre as a Practice Assistant, and our benefits are designed to support your changing needs and priorities across different life stages.

• About White & Case

We are a global law firm with longstanding offices in the markets that matter today. Our on-the-ground experience, our cross-border integration, and our depth of local, US and English-qualified lawyers help our clients work with confidence in any one market or across many.

Since our arrival in Australia in 2016, our Australian practice has grown to 36 partners and 100+ lawyers across Sydney and Melbourne. Our teams work with clients in every state of Australia, across the Asia-Pacific region and around the globe on all aspects of the energy, infrastructure, power (including renewable energy) mining & metals sectors, and on high-profile public market and private equity M&A transactions.

• How to apply

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

1The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

Primary Location : Australia-Sydney

Expected Workplace : Hybrid

Job Posting : Dec 8, 2024, 6 : 35 : 52 PM