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Executive Assistant to CEO

Sharp & CarterMelbourne, Victoria, Australia

24 days ago

Job description

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Our client is a well-established and highly respected manufacturing organisation, renowned for its focus on excellence, innovation, and operational efficiency. With a long-standing reputation in the industry, they lead with a commitment to quality, safety, and continuous improvement. The business is built on a culture that values collaboration, professionalism, and integrity, and promotes a high-performance work environment where employees are empowered to contribute and grow.

They are currently seeking an experienced and proactive Executive Assistant to provide dedicated, high-level support to the CEO. This is a critical role that will help ensure the smooth operation of the organisation’s corporate and executive functions, allowing the CEO to focus on strategic priorities and business growth.

The Role

As the Executive Assistant, you will act as a trusted partner to the CEO, managing a wide range of administrative and organisational tasks. You will be responsible for :

Managing the CEO’s complex and dynamic calendar, coordinating appointments, travel arrangements, and key meetings
Monitoring and responding to emails, drafting correspondence, and ensuring timely follow-ups on outstanding matters
Organising leadership meetings, preparing agendas, recording and distributing minutes, and tracking action items
Preparing high-quality reports, presentations, board papers, and business documentation as required
Managing sensitive and confidential information with professionalism and discretion
Serving as a key point of contact for internal teams, external clients, suppliers, and stakeholders
Providing support across a range of projects, including compliance reporting, finance administration, and strategic initiatives
Overseeing general office operations and supporting broader business activities as needed

About You :

To Be Successful In This Role, You Will Bring

Proven experience as an Executive Assistant, ideally within manufacturing or a similarly fast-paced, operationally focused industry

A strong track record of supporting C-suite executives and managing competing priorities with confidence

Exceptional organisational skills and attention to detail, with the ability to multitask and manage time effectively

Excellent written and verbal communication skills, including experience drafting professional documents and reports

High levels of integrity, discretion, and the ability to handle confidential matters with care

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with other business systems and tools

A proactive, solutions-focused approach with a willingness to support wherever needed

A collaborative mindset and a calm, composed manner under pressure

This is a fantastic opportunity for a driven Executive Assistant who enjoys working in a hands-on role at the centre of a successful manufacturing business. If you thrive in a busy, ever-evolving environment and are passionate about contributing to operational and strategic success, we’d love to hear from you.

How To Apply

Click the link below to submit your application. For a confidential discussion about the opportunity, please contact :

Bridgette Meaden

Email : bmeaden@sharpandcarter.com.au

Phone : 0484 381 458

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Staffing and Recruiting

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Executive Assistant • Melbourne, Victoria, Australia