Personal Assistant Local Government

The purpose of this position is to provide personal assistant support to the Director Organisational Development Unit (ODU) as well as advanced level secretarial and administrative support.

• KEY ACCOUNTABILITIES
• Provide high quality executive, coordination and administration services to support effective and efficient operations
• Undertake diary management, organise travel arrangements, coordinate venue, manage information requests, draft correspondence and organise equipment and resource orders for meetings
• Provide secretariat support to committees including organising and scheduling meetings, preparing agendas and briefing papers, minute taking, drafting and dissemination, documenting decision making processes and actioning items
• Undertake office coordination activities including processing equipment and resource orders, distributing mail, filing documents, preparing purchase orders and invoices, receipting items
• Flexibility and willingness to assist with or undertake tasks / functions within other domains of the Organisational Development Unit
• Criteria
• Demonstrated experience providing coordination and administrative support at a senior level with proven capacity to support high profile projects in a high pressure environment
• Demonstrated organisational and problem solving skills, including prioritisation of tasks, and coordination of complex requests within stated timeframes
• Proven ability to work collaboratively with others, including internal and external stakeholders, and as part of a team and coordinating high level requests for information
• Proven highly developed interpersonal and communication skills written, oral and pleasant telephone manners and the ability to bring a creative approach to problem solving and conflict resolution
• Proven ability to develop agendas and accurately document actions and activities of meetings through formal minutes; and draft high level correspondence and other written materials (ability to draft minutes from electronic records is desirable)
• Proven skills to exercise sound judgement and problem solving skills in a complex and confidential environment