Aps 5 - 6 Executive Assistant

Contract Type

Contract

Reference

BH-371066

Industry

Admin & Secretarial

Salary

per hour - Min : AUD 55 - Max : AUD 65

• The organisation collaborates with international allies and nations to address global issues, enhance trade and investment prospects, uphold international regulations, maintain regional stability, and support Australians residing overseas and as
• APS 5-6 Executive Assistant_
• you will provide a high-level administrative support to Senior Executive Services. You'll manage schedules, correspondence, reports, and ensure smooth office operations, demanding strong organization, discretion, communication skills, and software proficiency.
• Location
• Canberra, ACT
• Requirements
• Negative Vetting Level 1 (NV1)
• Strong coordination and Scheduling experience.
• Excellent Communication and attention to detail.
• Key Responsibilities
• Offer comprehensive administrative support to the Senior Executive Leadership team.
• Proactively aid the SES by preparing meeting materials like agendas, briefs, presentations, and managing their schedule and travel arrangements.
• Assist in organising corporate events within the team.
• Manage and align financial commitments for the Branch Head, adhering to established policies.
• Prepare various documents including correspondence, briefs, and reports, ensuring coordination and clearance for meeting materials.
• Ensure compliance with governance requirements for all organisational processes and documents.
• Update administrative procedures and systems to enhance efficiency and service quality.
• Facilitate strategic activities such as planning sessions, showcases, and skill development programs.
• Coordinate meetings and handle logístical arrangements, including room bookings, refreshments, and guiding external stakeholders.
• Required Skills and Attributes
• Demonstrated background in offering executive support or coordination within a dynamic and prominent organisations.
• Proficiency in both written and verbal communication at an advanced level.
• Competence in using word processing, spreadsheet, and presentation software such as MS Word, Excel, and PowerPoint.
• Proven track record in handling highly confidential information and correspondence within specialised systems.
• Capability to collaborate effectively with diverse stakeholders to achieve objectives and navigate complex matters.
• Excellent capacity to plan and manage time efficiently, even amid competing demands.
• Active listening abilities to comprehend diverse perspectives and engage with stakeholders meaningfully.
• Active listening abilities to comprehend diverse perspectives and engage with stakeholders meaningfully.
• Mandatory Requirements
• Negative Vetting Level 1 (NV1)
• For further information or a confidential conversation about the APS6 Executive Assistant Role, select 'APPLY NOW' or contact Alyanna Ensenado at 0261137521. Your inquiry is valued and will be handled with care."_