Personal Assistant - Maternity Leave Cover

At BDO Australia, our why is 'empowering people, realising possibilities'. One way we bring this to life is by hiring and developing exceptional talent, to deliver on our wide array of audit, tax and advisory services.

• About the Role

The role of the Personal Assistant is to work closely with the Business Restructuring Advisory Partners and the wider team to provide effective and efficient administrative support.

• Key responsibilities
• Diary management for the Partners including scheduling appointments, resolving conflicts and ensuring tasks are completed within the required timeframes.
• Arranging meetings, including booking rooms, catering, and virtual conference facilities, recording minutes and actions and p reparing any relevant information and documentation.
• Booking of domestic and international travel for the team.
• Financial administrative duties such as : debtor management including the preparation of monthly bills, handling queries from clients, preparing debtors reports, processing of accounts for payment and following up with relevant Partners.
• Assisting with all client onboarding including, but not limited to conducting research, running reports, preparing proposals and presentations, conducting independence conflict checks and ASIC searches.
• Maintenance of the CRM database for the team ensuring the information is accurate and current (client, contact and key account management and maintenance, opportunity pipeline management, referral tracking, BD activity management). This will also require regular reporting and liaising with Partners and employees to obtain the required information.
• Coordinating team initiatives including functions, meetings, organising training sessions and employee movements.
• Entry of workflow allocations into APS Practice Manager.
• General administrative tasks including expenses, timesheets, internal reporting and any ad hoc requests.
• Working closely with the firm's administration team to provide support and coverage outside of the immediate team where needed and work collectively as a team to ensure the efficient and effective operation of the service line.
• About you
• Ability to manage multiple tasks and projects simultaneously whilst maintaining high attention to detail.
• Proficient time-management skills to prioritise tasks and meet deadlines in a fast-paced environment.
• Can handle urgent requests and adjust schedules as needed.
• Strong written and verbal communication skills to interact with clients, team members, and senior stakeholders.
• Well-developed interpersonal skills to build and maintain relationships within and outside the firm.
• Ability to work collaboratively with diverse teams and manage stakeholder expectations.
• Proficient with office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and CRM systems.
• Naturally analytical who can problem solve to address challenges and find efficient solutions.
• Ability to anticipate needs and proactively address potential issues.
• High level of discretion and professionalism in handling sensitive information and communications.
• Can easily adapt to changing priorities and handle unexpected tasks.
• Flexibility to manage a dynamic workload.
• Strong people-focus to understand and meet stakeholder and client needs ensuring high levels of satisfaction.
• Why BDO?

Working for BDO you will be part of a growing and market leading professional services firm. Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services.

Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways.

We provide our people with various health and wellbeing, social, financial, and professional development benefits to help realise what's possible.

Participate in fitness challenges, join the BDO run club, or take advantage of exclusive discounts to corporate health insurance, gym, and wellness facilities via our BWell program.

Access financial benefits from travel perks, retail discounts, free breakfast daily, vehicle financing support, employee referral rewards, study, and professional development support.

Our leave options cater to the unique needs of our people; and include cultural and religious leave, paid leave for fertility and IVF treatments, blood donor leave, enhanced family support, plus options to purchase additional leave. You can also give back and get involved in community initiatives via our BCaring program.

With a strong focus on learning and growth, we provide extensive technical training, dedicated leadership development programs, professional memberships, subscriptions and more.

Our culture is underpinned by our core values (One, Bold, Human, Heart and Strive). We are proud to be recognised as an Inclusive Employer by the Diversity Coun