Coordinator, Executive Services

Overview :

Executive Coordinator Full-time , C ontinuing position Salary Level HEW 7 + 17% Superannuation Based at the Melbourne CBD campus, and hybrid ways of working About the role As the Coordinator, Executive Services , you will be responsible for coordinating the administration and shared services for executive and senior leadership team by managing a team of executive assistants and pro viding coronation of shared administrative and College governance functions. You will also

pro vide advice and support to the Director Governance & Strategic Initiatives to ensure effective

management of College governance and engagement and to support strategic and operational pro jects.

Through an understanding of College operations and governance, the Coordinator, Executive Services

will enable the executive and senior team members to maintain focus on strategic and tactical matters

by developing and maintaining effective and consistent administrative pro cesses and supports across

the College. You will work collaboratively with the relevant internal and external stakeholders of the College, to oversee outstanding services and effective contributions to shared initiatives. Additionally, you must pro mote and sustain a service-oriented culture throughout the entire college by addressing a variety of inquiries with a solution-focused ap pro ach .

To be successful in this position, you will have :

Demonstrated a high level of organisation and time management skills, ability to prioritise multiple tasks and meet conflicting deadlines.

Demonstrated ability to lead the work of others and encourage a supportive environment.

Pro ven initiative and pro blem-solving skills, ability to resolve complex issues, and take action without specific direction where ap pro priate .

Demonstrated high level of computer literacy – MS-Office software packages, email, internet and correspondence management databases and a demonstrated ability to adapt to new IT environments.

Highly developed interpersonal, verbal and written communication skills; ability to be pro fessional, tactful, discrete and courteous at all times , including the ability to respond ap pro priately to sensitive information and situations – with the ability to work co-operatively as a member of a team to achieve group goals.

Experience or demonstrated ability to coordinate executive support and governance activities

Excellent planning and organisational skills with the pro ven ability to pro duce high quality work output that demonstrates attention to detail and a stro ng commitment to quality.

Demonstrated pro ject management experience, including the ability to initiate , coordinate, and deliver pro jects through effective planning, resource allocation, communication, negotiation and stakeholder management, and conduct post- pro ject evaluation and reporting.

Demonstrated ability to work independently and in a team environment to achieve objectives , operating within a complex o rganisationa l environment

Please Note : Appointment to this position is subject to passing a Working with Children and National Police Check. About the Collegeof Vocational Education The purpose of RMIT's College of Vocational Education is to empower learners and our industry, community and government partners to succeed in the new world of work. Our five-year strategic roadmap, ALiVE@RMIT , purposefully guides everything we do in vocational education to deliver our vision : to position RMIT as a leading multi-sector pro vider with global impact and influence.

Led by our Deputy Vi ce Chancellor, the College of VE is reimagining how we deliver vocational education to create unique experiences for our students and partners, so we can :

lead in practice-based learning

empower learners for the future of work

engage industry and community at scale

grow for impact and influence

The College of VE is delivering impact through transformation that creates long-term change.

To Apply Please submit your CV and covering letter addressing your suitability for this position by clicking on the ' Apply ' link at the top of this page.

For further information about this position, please see the Position Description hyperlinked below or contact Emily Kaye (Talent Acquisition Advisor) via email

Position Description - Coordinator, Executive Services

Please note, if you are viewing this advert from an external site, please click 'apply' and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. About RMIT University RMIT is a multi-sector university of technology, design and enterprise with more than 96,000 students and close to 10,000 staff globally. The University's mission is to help shape the world through research, innovation and engagement, and to create transformative experiences for students to prepare them for life and work.

Why work at RMIT University Our people make everything at the University possible . We encourage new ap pro aches to work and learning, stimulating change to drive positive impact. Find out more about working at RMIT University, what we stand for and why we are an Employer of Choice.

We want to attract those who will make a difference. View RMIT's impressive standings in university rankings.

Bring Your Whole Self to Work We are better for our diversity . When we listen to those who are different to us, or challenge us, we grow stronger together. When we feel like we belong, we can achieve so much more. We respect each other, embrace our differences and build a sense of belonging in our team and beyond.

We are pro ud that our dedication to diversity has been recognised by a broad spectrum of external organisations . Visit our Linkedin Life pages to learn more and see some of our most recent wins.

RMIT has a strong dhumbali (commitment) to the employment, development and retention of Aboriginal and Torres Strait Islander people within a culturally safe environment; we strongly encourage applications from Aboriginal and Torres Strait Islander peoples.

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection pro cess, as well as during employment. We actively support and encourage people with disability to apply to RMIT. To discuss adjustment requirements, please contact Dani (Senior Talent Acquisition Advisor), via

• or visit our Careers page for more contact information - RMIT is an equal opportunity employer committed to being a child safe organisation . We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and / or Torres Strait Islander community.

We are a Circle Back Initiative Employer – we commit to respond to every applicant.

Applications Close : 4 July 2025 11.59 pmRMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and / or Torres Strait Isla n der community.

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms) . To discuss adjustment requirements, please contact Dani, v ia

We are a Circle Back Initiative Employer – we commit to respond to every applicant.

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