Practice Executive / Executive Assistant

Your role

You'll be a part of our Practice Support team and work with Partners and senior legal operatives in our Brisbane office. This role is an exciting opportunity to support our Chair, Chelsey Drake.

At Allens, our structure means you'll work directly with operatives to provide high quality, proactive business support and play a key role in assisting senior legal operatives to manage the financial aspects of their practice, including client reporting.

As a Practice Executive, you will :

Provide quality and timely administrative support to the Chair of our firm, ensuring effective management of their practice and client responsibilities while also managing the Chair's competing demands.

Support the Chair by proactively responding to enquiries from Board Members, Partners and other stakeholders with a high level of discretion and judgement.

Manage the Chair's diary, including scheduling meetings and managing appointments.

Organise all travel for the Chair, both interstate and international.

Understand the commercial drivers of a legal practice, interpret data and apply client knowledge when supporting Partners with practice management.

Manage the Chair's expense documentation, including processing reimbursements and maintaining accurate financial records through platforms such as Chrome River.

Manage and administer the processes of document creation, review, editing, formatting, and storage according to firm standards, ensuring timely and accurate drafting while also preserving confidentiality.

Understand and manage administrative client requirements to ensure consistent client service delivery across matter teams.

Manage all administrative duties associated with the financials of the Chair's matters including, but not limited to, billing, e-billing audits, tracking of non-dispatched bills, missing timesheets, cost estimates and reporting.

Work collaboratively with members within and outside of the Practice Support team to ensure a high quality of work and standards of services are delivered to all internal and external stakeholders.

Provide guidance to others and be a source of information on drafting, producing documents and practice management process and procedures.

This is a permanent, full-time opportunity. Hybrid working is how we work however flexibility matters at Allens, so if you are seeking flexibility in your work, we would be happy to discuss what arrangements would work best for you.

About you

You will have :

Experience in a similar role, ideally within a law firm.

Strong written communication skills and keen attention to detail, with the ability to draft correspondence, presentations, pitch documents and slide packs quickly and accurately.

Strong organisational skills and the ability to thrive in an environment of continuous change working with challenging clients or stakeholders.

A high degree of initiative, proactivity and problem solving skills, with a willingness to take ownership for the completion of tasks / projects and deliver innovative solutions to improve systems and work practices.

Strong influencing skills, with the ability to respectfully manage upwards with stakeholders.

A desire to learn, grow, network and mentor others.

A story to tell - our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences from across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. We encourage applications from all passionate applicants.

Your development

In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.

Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.

Our perks

Our benefits include :

Financial : market competitive fixed remuneration; generous incentive plan that recognises both billable and broader contribution, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.

Health and wellbeing : fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families.

Flexibility : hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.

Leave : ability to purchase additional annual leave, access to an enhanced, inclusive and flexible parental leave policy – 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.

Recognition : team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.

How to apply?

We'd love to hear from you so please click "apply now"! If you would like to find out more, please visit "This is Allens" or listen to our podcast Allens Confidential to hear real stories from real people about life at Allens. Alternatively, for a confidential discussion, please phone Mikaela Downie, Talent Acquisition Executive on +61 2 9230 4248.

At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. If you require adjustments to fully participate in our application process, please contact us at careers@allens.com.au . We encourage applicants from all backgrounds, so if you're excited about this role but your past experience doesn't align, please express your interest by emailing us at careers@allens.com.au . The right role for you might be just around the corner!