Administration Officer

What you will do

• In the Administration Officer role, you will

efficiently manage and coordinate the day-to-day workflow activities of the office of the Director

provide confidential administrative support to the Director and four-unit managers within the branch

develop, implement and review administrative processes and systems to support the efficient operation of the branch with a focus on continuous improvement and innovation

arrange appointments, organise meetings and take minutes for a range of groups and committees

liaise with officers at all levels of the Authority and with representatives from a range of external agencies on a variety of matters to support the operation of the branch and the delivery of core services

coordinate and maintain effective filing and information retrieval systems, including electronic document management systems

undertake research and analyses regarding routine matters and report findings to the Director and unit managers

undertake project activities and other administrative support duties across branch as required.

What we are looking for

Uses data and leverages technology to achieve greater efficiencies (stimulates ideas and innovation)

Prioritises projects and tasks efficiently, in line with team commitments (leads strategically)

Communicates in a clear, succinct and deliberate manner, adjusting the message so that it resonates with different stakeholder (builds enduring relationships)

Analyses information to proactively identify risks to the team's planned activities (demonstrates sound governance)

Demonstrates openness to diversity and supports practices that enable all individuals to participate to their fullest ability (fosters healthy and inclusive workplaces).

How to apply

a letter (up to 2 pages maximum) telling us why you are interested in this role, what you'll bring to the role and what you'll get out of it

your resume (up to 3 pages) that details your qualifications and experience, and the names of two work-related referees, one of which should be your immediate supervisor.

Documents must be in Microsoft Word or PDF format and use at least 11-point font size.