Ai Savvy Executive Assistant & Virtual Assistant

AI Savvy Executive Assistant & Virtual Assistant full timeShae Group HQ : Corner stones, Brisbane, Australia Remote job Jun 27

We need 4 VA's

Are You an AI-Powered, Highly Efficient Executive Assistant? Join Our Team!

Job Type : Full-Time

Salary : $750 / monthly retainer, min 160 hrs a month

Location : Remote

We're looking for a super-organized, AI-literate, go-getter Executive Assistant / Virtual Assistant to join our team and help keep the (virtual) wheels turning smoothly. If you love tech, thrive in fast-paced environments, and secretly enjoy color-coding calendars (), we want to meet you!

What You'll Be Doing

Keep Our Brains in Sync : Manage calendars, schedule meetings across time zones, and keep our inboxes clean and clear (we believe in Inbox Zero ).

Make AI Work for Us : Use tools like ChatGPT, Notion AI, and Zapier to streamline processes, build automations, and make everyday work 10x easier.

Stay on Top of Tasks : Keep projects and tasks organized in Notion or ClickUp. You'll help us follow through, meet deadlines, and stay focused.

Tidy Up the Digital Desk : Organize docs, take meeting notes, draft summaries, and prep materials for team and partner meetings.

Dig Up the Goods : Need a new tool, vendor, or system? You'll find it, compare it, and recommend the best.

• Be Our Swiss Army Knife : From light HR admin to social post scheduling, you'll jump in where needed and keep things flowing.

You've been an EA / VA to a founder, CEO, or exec for 3+ years and know how to manage chaos with grace.

You use AI tools in real life — not just for fun, but to get stuff done. ChatGPT? Notion AI? Zapier? Yes, please.

You're fluent in tech : Google Workspace, GHL, Slack, Zoom, ClickUp, Notion, and other modern tools are second nature.

You write clear, kind, confident messages — and you're not afraid to ask questions.

You're a proactive problem-solver who gets a weird amount of joy from organizing things.

You can juggle multiple time zones without dropping the ball.

You've worked in a fast paced company, especially in health, tech, or wellness

You secretly love SOPs (and know how to improve them using AI)

What You Get

750 / month retainer for consistent part-time work

Flexible schedule (just give us 4+ overlapping hours / day)

A chance to work with a fun, mission-driven remote team

Opportunity to grow with us — as we scale, so can your role

How to Apply

Please send us :

A short message about why you're perfect for this (especially your AI superpowers)

Let's Make Magic Happen

We're not just looking for help — we're looking for a right-hand powerhouse who wants to grow, learn, and build something meaningful. If that's you, hit apply — we can't wait to meet you.

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