Programs Coordinator

As the

• Programs Coordinator
• you will play a pivotal role in driving key education and engagement initiatives, combining your strengths in project management and executive support to deliver high-impact outcomes across the Education portfolio.

You will coordinate a diverse range of activities, support strategic project delivery, and provide high-level administrative and operational assistance to senior leadership, contributing directly to the success of innovative programs that shape the University's educational priorities.

Your key responsibilities will be to :

• work within a dynamic team, reporting to the Strategic Project Specialist, Education
• provide end-to-end project management support, including planning, scheduling, reporting, risk management, and process improvement to ensure timely delivery of project milestones
• support the development and implementation of project governance frameworks, business cases, audit reports, and WHS compliance across project activities
• coordinate project logistics and maintain high-quality project documentation, tools, templates, and data integrity throughout implementation
• build and manage strong stakeholder relationships, ensuring clear communication, engagement, and alignment across teams and external partners
• deliver high-level executive and administrative support, including diary and travel management, correspondence, briefings, and financial processing
• contribute to the strategic and operational planning of the office, lead continuous improvement initiatives, and undertake ad hoc projects as required.
• About you
• tertiary qualifications and / or relevant experience in a related field
• experience managing a diverse group of internal / external stakeholders on large or complex projects and the ability to develop / cultivate productive relationships with industry providers and key users
• demonstrated ability to work independently and collaboratively, using sound judgment, initiative, and discretion in daily operations
• highly organised with strong planning, analysis, and time management skills, ensuring accuracy and attention to detail while meeting tight deadlines
• excellent communication, interpersonal, and conflict resolution skills, with experience in complex diary and travel management
• strong numeracy and administrative skills, with experience in budget tracking, invoice processing, and supporting project coordination.
• Sponsorship / work rights for
• Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

• Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

• EEO statement

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion.

• How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the

• Apply
• button at the top of the page.

For employees of the University or contingent workers, please login into your

• Workday
• account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.
• The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for

this role.

• Applications Close

Tuesday 08 July 2025 11 : 59 PM