Legal Secretary / Paralegal

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Join to apply for the Legal Secretary / Paralegal role at Willoughby City Council Willoughby City Council provided pay range This range is provided by Willoughby City Council. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range A$90,863.00 / yr - A$97,954.00 / yr

Direct message the job poster from Willoughby City Council

Play a key role at the heart of Council, where every day brings variety, purpose, and real impact Access hybrid / flexible work arrangements, including WFH and RDO scheme Salary between $90,863.88 - $97,954.13 p.a. plus 12% Superannuation (Grade H) Make a Difference Where You Work Willoughby City Council is seeking a detail-oriented and motivated Legal Secretary / Paralegal to join our dynamic in-house legal team.

This is an exciting opportunity for a legal professional who thrives in a fast paced, collaborative environment and is looking to make a meaningful contribution to public service.

Why Join Us? Diverse and Meaningful Work : Reporting to the General Counsel, the Legal Secretary / Paralegal provides vital legal and administrative support to ensure the efficient delivery of legal services across Council.

Professional Development : Build on your experience in a hands-on role that includes legal drafting, court document management, and liaison with legal representatives.

Work-Life Balance : Enjoy flexible work arrangements and a supportive team culture focused on delivering real value to the community.

About the Role As a Legal Secretary / Paralegal at Willoughby City Council, you will :

Provide administrative and legal support to the General Counsel. Manage the General Counsel's calendar, schedule appointments, and handle phone and email inquiries. Prepare and file legal documents, including UCPR court forms and correspondence. Coordinate legal matters including development applications, litigation and compliance matters. Manage legal files, maintain case records, and track deadlines. Liaise with internal departments and external stakeholders—including legal firms, developers, and courts—to coordinate on legal matters and maintain effective, collaborative relationships. Assist in preparing for hearings, including bundling documents and coordinating witnesses. Manage invoicing, financial records, and coordinate with other departments on legal queries. Maintain strict confidentiality and exercise sound judgment in handling sensitive matters. What You'll Bring Legal secretarial or paralegal qualifications, or significant relevant experience supporting lawyers. Strong organisational skills, with the ability to manage multiple priorities and deadlines. High attention to detail and experience drafting legal documents. Excellent interpersonal and communication skills. Confidence in liaising with stakeholders at all levels, including legal professionals and courts. Experience with Microsoft Office applications and legal practice management systems. Commitment to integrity, confidentiality, and professional ethics. Familiarity with TechnologyOne or similar systems. Experience working in local government. Understanding of development application processes or planning law. How to Apply Visit to apply and learn more about the range of benefits available at Willoughby.

For more information about the role, contact Jessica Simpson on +61 2 9777 7574.

Applications should address the key responsibilities outlined in the Position Description.

Successful candidates will be required to undertake pre-employment screening including police and qualification checks.

Applications close : 11.30 pm, Sunday, 13 July 2025

Please note recruitment activity may commence before the closing date.

At Willoughby City Council, inclusion, diversity and belonging are core to how we work and how we recruit. We are committed to building a workplace that reflects the diversity of our community – one where everyone feels respected, valued and supported to contribute fully. We welcome applications from people of all backgrounds, abilities and identities – including Aboriginal and Torres Strait Islander peoples, people with disability, culturally and linguistically diverse individuals, LGBTIQA+ communities, veterans, and people of all ages. If you require adjustments during the recruitment process, we encourage you to let us know. We are committed to ensuring an accessible, inclusive and barrier-free experience for every candidate.

Seniority level Seniority level Associate Employment type Employment type Full-time Job function Job function Legal and Administrative Industries Legal Services and Government Administration Referrals increase your chances of interviewing at Willoughby City Council by 2x

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