Administration Assistant

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About LifeFlight

LifeFlight Australia is a leading aeromedical organisation dedicated to saving lives through rapid response medical services. Operating a fleet of helicopters and fixed-wing aircraft, LifeFlight delivers critical care and emergency retrievals across Queensland and beyond. In addition to its lifesaving missions, LifeFlight runs a world-class training academy, equipping aviation and medical professionals with the skills needed for high-pressure environments. Our mission is to provide the highest standard of care and make a real difference in the communities we serve.

About LifeFlight

LifeFlight Australia is a leading aeromedical organisation dedicated to saving lives through rapid response medical services. Operating a fleet of helicopters and fixed-wing aircraft, LifeFlight delivers critical care and emergency retrievals across Queensland and beyond. In addition to its lifesaving missions, LifeFlight runs a world-class training academy, equipping aviation and medical professionals with the skills needed for high-pressure environments. Our mission is to provide the highest standard of care and make a real difference in the communities we serve.

About The Role

We're seeking a proactive Administration Assistant to support our LifeFlight Medical Services team. Based in Brisbane CBD, this full-time role is key to maintaining clinical governance and operational readiness by managing credentialing, competencies, and professional development.

In this fast-paced aeromedical setting, you'll be responsible for compliance records, coordinating training event logistics, guiding staff through credentialing, supporting governance activities, assisting with clinical data reporting, and liaising with external agencies.

If you're detail-oriented, confident with systems and stakeholders, and eager to make an impact behind the scenes of a life-saving service, we'd love to hear from you.

About You

You're a proactive, detail-oriented administrator with 3-4 years' experience thriving in fast-paced, purpose-driven environments. You manage competing priorities with confidence, stay organised under pressure, and bring a calm, solutions-focused approach to supporting teams.

You Also Bring

A strong customer service mindset and professional communication styleExcellent time management, multi-tasking, and problem-solving skillsWell-developed written and verbal communication abilitiesA keen eye for detail and comfort working in a dynamic office environmentA positive attitude and openness to change, with a focus on continuous improvementIntermediate to advanced skills in Microsoft Office, particularly OutlookFamiliarity with SharePoint and Smartsheet administration (desirable)A basic understanding of the aviation and medical sectors (desirable)

Why LifeFlight?

Meaningful Impact : Working with LifeFlight Australia provides an opportunity to make a meaningful impact on people's lives. The organisation is dedicated to saving lives, delivering critical care services, and responding to emergencies. Employees can take pride in contributing to a mission-driven organisation focused on making a positive difference in the community.

Collaboration & Support : At LifeFlight, we are committed to fostering a culture of camaraderie and teamwork. Our aeromedical operations thrive on the close collaboration between medical professionals, pilots, and support staff, all working together in high-pressure environments. We value a supportive and inclusive workplace where individuals can rely on one another, creating a strong sense of purpose and unity. By harnessing the power of teamwork and pooling our strengths, we believe we can overcome any challenge, achieve our goals, and find fulfillment in the critical work we do.

Salary Packaging Options : As an employee of LifeFlight, you have the opportunity to benefit from salary packaging, allowing you to allocate up to $15,900 per Fringe Benefit Tax (FBT) year towards general living expenses. This includes covering various everyday costs like groceries, petrol, mortgage, rent, and school fees, providing you with added financial flexibility and support.

This is an excellent opportunity to work in a growing organisation that is dedicated to saving lives and serving the community.

Note : the successful applicant will be required to undergo background checks including a national police check as a condition of employment.

Applications will be reviewed as submitted and we will be conducting interviews throughout the process.

Applications close on Monday, 21 July 2025 Seniority levelSeniority levelAssociateEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesAirlines and AviationReferrals increase your chances of interviewing at LifeFlight by 2x

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