Health Information Services Clerk

Health Information Services Clerk

• Full time | 2 year fixed term contract | Monthly day off
• Box Hill Hospital | Close to public transport, Cafes and Shops
• Experience career progression at a values-based organisation

Eastern Health

Eastern Health is one of Melbourne’s largest public health services. We provide a range of emergency, surgical, medical and general healthcare services and have a proud history of serving a diverse community.

Our Healthier Together promise underpins our strategic plan – which is to serve the growing and changing needs of our community and to care about and develop our staff. We believe our people make the difference.

About the role

We have an exciting opportunity to come and join our join our dynamic Health Information Services team in a prepping / scanning based role, located on site at Box Hill Hospital. We are looking for positive, motivated individuals, with high attention to detail to join our great team, in a behind the scenes role, working on preparing medical records for scanning.

This is a full-time, temporary position with a 2-year fixed-term contract, working 80 hours per fortnight (including an ADO). The role is located in the Health Information

Services department at Box Hill Hospital.

This role operates on a rotating roster based on the operational needs of the department. Shifts may be scheduled at varying times throughout the week, with a total of 40 hours rostered per week.

Regular shift times are as follows :

As part of this role, you will be responsible for ensuring patient medical records (in paper forms) are prepared for scanning involving quality checking the documents and ensuring they are ready to be scanned. You will be responsible for scanning the prepared documents in a timely manner, to ensure they are available for electronic viewing by clinical staff for ongoing clinical care and decision making. In addition to those duties, you will be required to maintaining the quality of the scanned, as well as both our electronic medical record (EMR) and paper medical records, and you may be required to do other clerical and administrative duties as requested.

You may at times be required to also assist with other tasks in our Release of Information / Information Release service, which is also based within our Health Information Services at Box Hill Hospital – Health Information Service.

Please note, this role requires you to be onsite at all times, there is no ability to work from home.

About you

To be successful in this role you will possess :

Healthcare workers are strongly recommended to follow COVID vaccination recommendations provided in the Australian Immunisation handbook (based on ATAGI advice). Seasonal vaccination against influenza is a mandatory requirement of this role and an offer is conditional on this being up to date prior to employment.

What we offer

Eastern Health offers a variety of fantastic Employee Benefits, view the extensive range here!

Next Steps

Apply online if you feel we are a good match, you have the skills and qualities to make a difference and are eligible to work in Australia.

We review all applications when we receive them, and we notify unsuccessful candidates.

If you are shortlisted, we will be in touch to arrange an interview, and you must complete a National Police Check (which we will pay for). We will notify unsuccessful candidates.

Good to know :

If you are a current Eastern Health employee please ensure you log in with your internal Eastern Health account to apply for this or other roles.

Position Description Link

Contact Person : Joel Tan

Contact Number : 9895 3255

Contact Email : Joel.Tan@easternhealth.org.au

Job Posting End Date : 16 / 07 / 2025

Need help submitting your application?

Just contact the Hiring Manager in the advertisement or call the Talent Acquisition Team on (03) 9955 7555 (Option 1) | Medical Workforce Unit on (03) 9895 3469. [TA for Non Medical roles, MWU for Medical roles]

Our Values in Action :

Respect for all | Safe always | Partnering in care | Learning and improving every day