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Team (Administrative) Assistant - IMG Talent

IMGSydney, New South Wales, Australia

2 days ago

Job description

IMG Talent part of WME Group - a global leader is a global leader in talent representation, sports, entertainment, & fashion operating in more than 30 countries, is seeking an outstanding Team Administration Assistant to become part of its Talent Management team based in IMG’s Sydney office.

You will need to be self-motivated, results driven, detail oriented, and thrive on working autonomously and as part of a team as well as have a deep understanding and passion for the world of talent, entertainment, digital and social media.

Key responsibilities :

Managing day to day administrative task for the Talent Division, including invoice requests, maintaining IMG website & Instagram account, talent sales & marketing materials including talent lists, talent media kits and bios, & managing general inbound talent enquiries.
Assisting designated Talent Managers in the procuring, servicing & maintenance of all aspects of talent affairs including but not limited to the servicing of all their media, commercial, and other related partnership commitments, including :
Fulfillment of talent commercial partnerships by assisting in the management of talent deliverables & reporting
Management of internal talent administrative processes, including talent diary management, coordinating invites and notes for team meetings, talent contracts, invoicing systems, talent gifting and couriers, stationery orders
Assisting IMG Engage - our Influencer Marketing Brand Consulting Agency, on Influencer Marketing Campaigns fulfillment & administration duties for brand / agency clients.
Co-ordinating appearances, invitations and requests relating to all talent, including directly liaising with talent.
Assist designated managers with administrative tasks including travel logistics & expenses
Coordinate and manage staff travel in coordination with the Divisional Head
Co-ordinating and filing of Talent Agreements
Any other duties assigned to you from time to time

Candidate profile

This role is ideal for someone seeking a long-term career in Talent Management, with the opportunity to work with some of Australia’s leading media personalities, celebrities, digital talent, & brands, and learn from some of the leading talent managers in the industry.

You will need to be self-motivated; results driven, detail orientated, and thrive on working autonomously and as part of a team as well as have an understanding and passion for the world of talent, digital content and social media.

A background in Talent Management & Influencer Marketing including previous social media campaign & / or talent management experience, either working within agencies or brands, and a strong knowledge of social media tools are advantageous to this role.

A background in high level administration & co-ordination in a fast-paced environment is also advantageous.

This role provides the opportunity to grow within the IMG network and share in the future success of this dynamic, global operation.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Entertainment Providers

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Administrative Assistant • Sydney, New South Wales, Australia