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Executive Assistant

Charter Diligence PtySydney, New South Wales, Australia

30+ days ago

Job description

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This range is provided by Charter Diligence. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

A$68.00 / hr - A$68.00 / hr

Our Client

Our client operates within the government sector and is part of a large, statewide public agency responsible for delivering critical services to the community. With a workforce of over 30,000 employees and a commitment to infrastructure development and service delivery, the organisation plays a key role in shaping urban and regional outcomes across New South Wales. It is a non-listed entity that oversees major infrastructure programs and community initiatives, placing a strong emphasis on customer service, inclusivity, and operational excellence. With numerous cross-functional divisions, the organisation offers a collaborative environment underpinned by values of accountability, diversity, and public impact.

About The Role

This Executive Assistant position is pivotal in supporting senior leadership within the legal and governance functions of the organisation. The role is designed for an experienced professional capable of managing a wide array of administrative and executive tasks to facilitate seamless operations. You will be instrumental in ensuring the efficiency of day-to-day activities through high-level coordination, proactive communication, and informed decision support.

6 months contract

Key Responsibilities

Deliver comprehensive executive support including calendar management, travel bookings, and email correspondence

Organise and prepare high-level documentation such as reports, briefings, and presentations

Coordinate internal and external stakeholder communications and enquiries with professionalism

Arrange meetings, conferences, and events including logistics and preparation of agendas and minutes

Monitor and refine administrative systems to improve workflow efficiency

Maintain confidentiality and exercise sound judgement on sensitive matters

Assist with the preparation of responses and documentation for legal and policy issues

Use enterprise systems for document management, record keeping, and compliance

Ensure prompt handling of politically or operationally sensitive issues requiring executive attention

Provide high-quality customer service in all dealings with internal and external contacts

Support other administrative staff and contribute to team objectives during high-demand periods

About You

Proven experience in an executive support or high-level administrative capacity

Strong proficiency with Microsoft Office Suite and corporate systems

Excellent written and verbal communication skills

High attention to detail and ability to prioritise competing demands

Experience within legal, governance or government sectors is highly regarded

Adaptability and initiative to work both autonomously and collaboratively

Certificate IV or higher in Business Administration or related field (preferred)

Demonstrated understanding of information management and confidentiality protocols

Strong interpersonal skills and ability to liaise confidently with senior stakeholders

A proactive mindset, with the ability to anticipate needs and solve problems independently

Current and valid Australian working rights - Permanent Residency, Australian Citizenship, or unrestricted long-term working visa is essential

All government contract applicants must complete compliance and upload their work right verification ID at : www.charterdiligence.com.au / portal. (As part of the compliance process, incomplete submissions will not be considered.)

Application Process

We encourage candidates who are passionate about making a difference and possess the necessary experience and skills to apply. Please submit your CV along with a cover letter detailing your qualifications and interest in the role to recruitment@charterdiligence.com.au . For confidential inquiries, contact our recruitment team at (02) 7208 7776 (Sydney), (03) 9001 7776 (Melbourne), (07) 3866 7776 (Brisbane), or (08) 6118 7776 (Perth).

Charter Diligence is an equal-opportunity employer committed to diversity and inclusion. We welcome applications from all qualified individuals, regardless of their background. Join us and be part of a team that is shaping the future of the industry.

Seniority level

Mid-Senior level

Employment type

Contract

Job function

Administrative

Industries

Legal Services, Law Practice, and Government Administration

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Executive Assistant • Sydney, New South Wales, Australia