Executive Assistant

Permanent role in the Chief Technology Office.Sydney CBD based.Exceptional Career Development OpportunityHow will I help?As the Executive Assistant (EA), you will provide comprehensive support to our Group Chief Technology Officer (CTO), ensuring the seamless execution of all administrative and operational processes.

This role may also extend to offering general support to the leadership team as needed.Your responsibilities will include : Diary Management : Efficiently manage the GM CTO's schedule, coordinating internal and external meetings, ensuring thorough preparation with necessary documents, travel arrangements, and break times.

Proactively manage follow-ups on outstanding business issues.Inbox Management : Oversee and prioritize emails based on urgency and importance, ensuring timely responses and proper filing.Collaboration : Work closely with the Business Manager and EAs across the broader Technology domain and network as required.

Manage travel arrangements, expenses and processing accounts, payments, and reimbursements in a timely and compliant manner via internal IT systems.Travel and Expense Management : Handle travel arrangements, expenses, and processing of accounts, payments, and reimbursements in a timely and compliant manner via internal IT systems.Executive Support : Provide bespoke administrative, operational, and organizational support to a high-profile Executive Leader.Event Management : Support event management, including team offsites, town hall meetings, and other gatherings as required.Stakeholder Engagement : Address various business-related requests from key internal and external stakeholders.What's in it for me?You'll play a significant part of the future of a business that has been around for over 200 years.

Our purpose is to create better futures together.

We'll back you in the development of your career, internal career prospects, and flexible working.

You'll also keep learning to grow your career, backed by a fantastic team of people with a can-do, supportive structure.Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers.

This includes leave to organise adoptions, surrogacy, and foster care arrangements.

We continue to pay your super contributions while you take all the time you need to get your new family settled.What do I need?You will have previous experience working as an Executive Assistant, with the ability to self-manage and achieve objectives in an ambiguous, changing environment.

You will also effectively communicate with and influence internal stakeholders and possess strong organizational and time management skills.Essential Skills : Previous experience supporting Technology Executives within a large-scale corporate setting with matrix reporting structures (e.g.

Information technology, Banking, Consulting).Exceptional people and relationship management skills.Advanced diary and email management expertise, underpinned by advanced computer literacy (e.g.

MS Office : Word, PowerPoint, Excel, and Teams).Extremely high attention to detail with excellent planning and organisation skills.Experience coordinating events, meetings, travel arrangements, expenses and accommodation.Excellent verbal, written, and interpersonal expertise and able to communicate effectively at all levels.Proven ability to operate in a busy and dynamic EA capacity supporting C-Suite Executives and working towards deadlines and with competing demands.What's it like to work there?We are a collaborative team of passionate people with a shared ambition to make a difference for our customers, our communities and each other.

At Westpac, making a difference means creating impact, unlocking our own and each other's passions, and transformative success stories to create better futures together.As well as competitive remuneration and a great culture, joining the Westpac family gives you access to a wide range of employee benefits to help you manage your priorities - whether that means family life, work / life balance, ambition to grow or all the little perks in between.We'll empower you to shape your career path.

Through personalised upskilling, mentoring, and training opportunities, you're in control of where you start and how you'll grow.As an equal opportunity employer, we are proud to have created a culture and work environment that values diversity and flexibility - and champions inclusion.Hear from some of our people and their experiences working with us.How do I apply?Start here.

Just click on the APPLY or APPLY NOW button.At Westpac, we're all about creating a supportive culture and ensuring our workplaces, branches, products, and services are accessible and inclusive for everyone-our customers, employees, and the wider community.

If you're interested in discussing workplace flexibility, please feel free to mention it in your application.We invite candidates of all ages, genders, sexual orientation, cultural backgrounds, people with disability, neurodiverse individuals, veterans and reservists, and Indigenous Australians to apply.

If you have questions about the recruitment process, please email .Do you need reasonable adjustments during the recruitment process?We can provide reasonable adjustments for individuals with disability and / or neurodiversity.

If you require an adjustment to be made during the recruitment process at any stage, please email