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Account and Office Administrator

Sales Recruit PartnersSydney, New South Wales, Australia

25 days ago

Job description

Direct message the job poster from Sales Recruit Partners

Executive Search | Sales Enablement | Leadership Development |

Account & Office Administrator – Trade Finance & Imports

Location : Sydney (Onsite)

Employment Type : Full-Time | Permanent

Take ownership of core finance and administrative functions for a growing international wholesale business operating in the food import and distribution sector.

About the Company

Our client is a well-established importer and distributor serving retailers and wholesalers across Australia. With a global supply chain and strong focus on operational reliability, the business requires a confident, hands-on professional to manage its internal accounts and administration function.

In this pivotal role, you’ll oversee daily financial operations, support international trade processes, and liaise with multiple internal and external stakeholders to ensure smooth and compliant operations across finance, logistics, and customer coordination.

Why Join?

High-impact, standalone role with variety and autonomy
Trusted position supporting finance, logistics, and leadership
Join a close-knit team in a growing international business
Permanent full-time role with long-term stability

About the Role

As the Account & Office Administrator, you’ll take charge of the company’s finance function and internal administration. Your responsibilities will span accounts receivable and payable, payroll, reconciliations, and ongoing coordination with freight and customs partners. You will also manage trade finance processes and assist with documentation critical to importing and logistics operations.

You’ll liaise with both the sales and warehouse teams to ensure cross-functional alignment and accountability, while maintaining accurate and compliant records.

This is a role for someone who thrives in a fast-moving SME environment, brings precision and initiative to their work, and enjoys being the go-to person for operational coordination and support.

Key Responsibilities

Manage accounts payable, accounts receivable, payroll, and bank reconciliations using Xero

Track and follow up on outstanding receivables in coordination with the sales team

Process and reconcile supplier payments, including triple reconciliations involving banks and forwarders

Coordinate documentation for international freight, trade finance, and customs clearance

Liaise with freight forwarders, customs brokers, and external accountants

Monitor and support warehouse operations related to stock control and reconciliation

Maintain supplier records, internal reporting, and administrative systems

Provide clear and assertive communication across internal teams and external partners

Who You Are

Experienced in finance and administration roles within wholesale, import, or distribution businesses

Minimum 5 years’ experience in office or accounts coordination

Proficient in Xero and familiar with Australian bookkeeping standards

Comfortable managing trade finance processes, ideally including CBA platforms

Skilled in multi-party reconciliation and confident handling transactional detail

Familiar with import / export documentation and logistics compliance

Mature, professional, and assertive with a proactive mindset

Able to coordinate across departments and hold others accountable for follow-through

Excellent English communication skills, both written and verbal

What’s on Offer

Secure, long-term position in a stable and growing business

Diverse role with financial and operational scope

Onsite role based in Brisbane with close team collaboration

Opportunity to work in a respected international import and distribution environment

Apply Now

If you're a capable and confident administrator ready to take ownership of finance, trade, and operations in a dynamic import business, we’d love to hear from you.

For further information, please contact Craig Southam on 0433220011 or email direct to craig@salesrecruit.com.au quoting reference number 34345

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Finance

Industries

Food and Beverage Retail

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Office Administrator • Sydney, New South Wales, Australia