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Administrative Coordinator

Administrative Coordinator

Tanunda Pines Golf ClubTanunda, South Australia, AU
14 days ago
Job description

Join Our Team at Tanunda Pines Golf Club!

About Tanunda Pines Golf Club :

Tanunda Pines Golf Club (TPGC) is a premier golf destination located in the heart of the Barossa Valley. We pride ourselves on providing a welcoming experience for members, guests, and visitors. We are seeking a proactive and organised Administrative Coordinator to support the General Manager for the Club’s day-to-day administration, operations, and coordination work with the headquarters in Singapore.

Tanunda Pines Golf Club is one of the oldest golf clubs in the Northern region, located adjacent to the Novotel Barossa Valley Resort in the heart of the Barossa Valley, just one hour's drive from Adelaide.

About the Role :

As an Administrative Coordinator at Tanunda Pines, you will play a vital role in maintaining the pristine condition of our golf course. Your responsibilities will include :

  • Serve as the club receptionist.
  • Pro-shop assistant for up to 18 hours per week including collection of green fees, general shop operations, receiving phone bookings and maintaining golf carts in good clean condition.
  • Coordinate the General Manager’s calendar, meetings, and team activities.
  • Liaise with Singapore HQ for visiting directors and guests.
  • Support weekly operations meetings — track outstanding items, handle administrative tasks, and circulate documents to work groups.
  • Prepare meeting minutes and summaries for internal and external discussions.
  • Assist in extracting memberships and traffic data for TPGC’s monthly reports preparation.
  • Maintain a tracking system for the club’s contracts and licences to ensure timely renewals.
  • Maintain staff records, rosters, and payroll updates in coordination with local accountants.
  • Assist in staff recruitment processes, including drafting job descriptions, posting ads, and liaising with the SA Business Chamber on employment matters.
  • Support members and F&B tenant engagement, gather feedback, and monitor golf course conditions weekly.
  • Obtain quotations for OPEX / CAPEX works and prepare papers for management approval.
  • Manage the owner’s wine collection, conduct stock counts, and update records.
  • Perform general assistance tasks and other duties as assigned by management.

About You :

We are looking for a motivated individual with :

  • Experience in administrative, coordination, or front-office roles, ideally in a hospitality, golf club, or tourism-related environment.
  • Strong organisational and multitasking skills with attention to detail.
  • Excellent communication and interpersonal skills, both written and verbal.
  • Comfortable interacting with members, guests, and management.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general digital literacy.
  • Ability to manage schedules, documentation, and reports with accuracy and confidentiality.
  • Physically capable of performing light operational tasks (e.g., maintaining golf carts).
  • Ability to work some weekends or public holidays as part of Pro-Shop duties.

    • What We Offer :

  • A competitive salary commensurate with experience
  • Opportunities for professional development
  • A supportive and friendly work environment
  • The chance to work at a premier golf club
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    Administrative Coordinator • Tanunda, South Australia, AU