Executive Assistant

The Executive Assistant provides a comprehensive range of high-level executive and administrative support functions to the Director, HPCA and other members of the Executive team to ensure the timely delivery of business services and initiatives to a high quality and standard.

The position holder works directly to an executive and indirectly to other executive team member to deliver end-to-end administrative support.

• Clerk Grade 5 / 6, salary from $93,295 to $102,941 plus Super and annual leave loading

For more information, read the full Role Description.

• What you'll be doing
• Coordination of administrative support to meet critical timelines
• Deliver a comprehensive range of administrative support functions, including diary and meeting management, record management, use of routine databases, secretariat support to committees, and daily administrative tasks..
• Receive, assess and manage telephone enquiries from internal and external callers, including requests for meetings, and note required follow up
• Review and manage correspondence for signature by the relevant executive, correcting for quality, and / or seeking additional information or clarification from the author if necessary
• Draft and prepare general correspondence, presentations, reports and submissions
• About you

We are seeking motivated and committed individuals with qualifications such as a Certificate 4 level in Business Administration Support (or similar) and / or substantial experience in administrative support positions with a demonstrated capacity to work effectively at the executive level and evidence of continued professional development.

• How to apply

All applicants must review the role description and submit a copy of their resume and a statement in responses two targeted questions below. Your response to the two questions should be contained to one or two pages.

• Target Questions

1. Provide an example of when you were asked to take on a complex and urgent task that you had not done before. What were the challenges and what did you do to overcome these and successfully achieve the desired outcome on time?

2. Describe a situation when you wanted to make a significant change in a process which involved a number of other team members within your team or across your organisation. How did you go about seeking approval and motivating others to make the proposed changes?

• Closing Date : 13 October 2024
• Working at Health Professional Councils Authority

The Health Professional Councils Authority (HPCA) is an executive agency of the NSW Ministry of Health. We play an important role in protecting the health and safety of the public by supporting the 15 NSW Health Professional Councils in managing complaints about NSW health practitioners.

The position is based at the HPCA Pitt Street offices, located only a short walking distance from Central Station and Belmore Park. There are a number of facilities located within the building, including a food court, a rooftop garden, yoga and Pilates sessions, end of trip amenities, including bike storage. The HPCA upholds NSW Health CORE values of Collaboration, Openness, Respect and Empowerment.

• Benefits
• Hybrid working arrangements, up to 2 days per week from home
• Flex leave, in addition to annual leave
• Fuel your professional growth with access to great learning and development opportunities, including LinkedIn Learning and employer support of CPD and other professional development opportunities
• Employee support services for guidance and assistance, ensuring you thrive both personally and professionally
• Access to the Fitness Passport, encouraging a healthy lifestyle both in and out of the office
• Our commitment to Diversity and Inclusion

At the HPCA we are committed to creating a diverse, inclusive and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds.

To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident, or a New Zealand citizen, or hold a valid visa with permission to work in Australia.

• Additional information

This recruitment may be used to create a Talent Pool for similar future roles (ongoing or temporary) that may arise over the next 18 months.

Please note the selection process will include a range of comparative assessment techniques to assist in determining your suitability for the role

• Applications Close : Sunday, 13 October 2024 at 11 : 59pm