Team Administrator

Delivering quality engineering solutions for a sustainable future

TTW specialises in smart, sustainable and innovative engineering solutions.

As we embark on future challenges across industries and the globe, TTW stands at the forefront of enabling solutions to complex problems. We’re Australian owned with a focus on growth and delivering the highest quality experience for our clients.

Our team of talented engineers combined with innovative solutions position us for long term success within the sectors and industries that we work best. We empower our team to learn extensively and grow with the business.

Our Opportunity

Reporting to the Executive Director, this role is responsible for supporting TTW’s Melbourne operations by providing support to senior leaders, coordinating administrative processes, streamlining office procedures, and contributing to the overall efficiency and effectiveness of the business.

What will you do?

• Provide dedicated administrative support to our Executive Director & senior management group, including management of internal and external meetings and travel arrangements
• Be the face of TTW and first point of contact for visitors, deliveries and incoming calls to the office
• Organise internal and external company events for Melbourne office
• Create and improve existing administrative processes to ensure continuous improvement
• Manage office maintenance and supplies including liaising with third parties (couriers, cleaner, trades)
• Provide assistance with project administration as required
• Financial administration including general accounts payable & receivable duties and project invoicing
• Coordinating inputs for small proposals and maintaining standard company data
• Coordinating and contributing to team meetings (minutes, actions, follow-ups)

What are we looking for?

• Previous experience in a personal assistant or in a similar administrative role. Experience supporting a small group of senior leaders would be highly regarded
• Ability to exercise absolute discretion and maintain confidentiality
• Ability to multitask with a proactive attitude
• Excellent attention to detail and organisational skills
• Intermediate MS Office skills (Outlook, Work, PowerPoint, Excel)
• Excellent communication skills

Why TTW?

If you are deeply passionate about civil/structural engineering, possess a creative approach to solving engineering challenges, and are eager to expand your expertise across diverse structural types and complex projects, then TTW offer an ideal environment to support your growth and development.

TTW is committed to fostering a work environment that is inclusive and welcomes diversity. We are proud to be an equal opportunity employer.

Does this sound like you?

There’re a few reasons you’ll like growing your career at TTW. You will have the benefits of flexible working, work life balance, health & wellbeing programs, extensive training opportunities and more. We offer you state of the art office spaces, an emphasis on positive workplace culture and a collaborative and open environment for you to flourish.

TTW is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer. Aboriginal and Torres Strait Islander people are encouraged to apply.