Executive Assistant / Project Manager

Executive Assistant / Project Manager

This role at Untitled Group combines elements of an Executive Assistant (EA), Personal Assistant (PA) and Project Manager. It will manage multiple projects in collaboration with a Managing Partner, ensure continuity across tasks, and reduce the need for executive involvement. The role requires the ability to coordinate across various teams, prioritise commercial importance, and ensure smooth day-to-day operations of the areas of impact while keeping the executive up-to-date and focused on high-level priorities.

About You

You are a well-experienced EA or have partnered with senior management in complex, multi-faceted businesses. You thrive in a modern, busy office environment, balance connection and confidentiality, and possess extraordinary communication skills and an innate ability to influence others.

About Us

Based in Melbourne, we are a professional but fun-loving outfit. We work hard – change is constant and we focus on delivering value to our customers. In addition to an above-market salary, you will access benefits including professional development opportunities, team mental health workshops, lunch on Mondays, and the chance to attend festivals and events.

Key Responsibilities

Providing executive and personal support to senior leaders.

Managing emails and schedule for a Managing Partner.

Project management, coordination and administration.

Prioritising projects based on commercial importance, profitability, and overall business impact.

Maintaining consistency across communications, projects, and stakeholder interactions.

Connecting the dots between different projects and initiatives to ensure alignment between departments and teams.

Liaising with internal and external stakeholders on behalf of the executive.

Representing the executive in meetings and handling communications professionally to optimise their time and focus.

Coordinating and preparing meetings, including planning, attending, minute-taking, reporting, and following up on actions.

Preparing and formatting reports, business papers, and presentations.

Required Skills & Qualifications

Experience working as an EA with Senior Management.

Exceptional networking ability.

Warm, engaging and firm communication style.

Inclusive collaborator who brings everyone along for the ride.

Professional approach to work.

Strict appreciation for confidentiality.

Ability to minute-take and report following meetings.

Initiative and forward-planning skills.

A flexible, committed, and sensitive approach in response to changing business requirements.

Copywriting, design, data analytics skills (nice to have, but not mandatory).

Based in or willing to relocate to Melbourne.

Untitled values diversity and nurtures the uniqueness of our team and the individuals who make us stronger. We encourage candidates from diverse and / or minority backgrounds to express their interest. Our team is excited to share our experience, share our space, and share the mic. We believe in creating a working environment where each individual is able to bring their full self to work and is valued for their unique contribution.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Project Management and Information Technology

Industries

Entertainment Providers

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