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Office Coordinator
Office CoordinatorLevel Group ANZ • Newcastle-Maitland, New South Wales, Australia
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Office Coordinator

Office Coordinator

Level Group ANZ • Newcastle-Maitland, New South Wales, Australia
30+ days ago
Job description

📢 Join Our Growing Team – Be the Backbone of Our Operations!

Are you an organised, detail-oriented admin pro who thrives in a fast-paced trade industry ? Do you love keeping things running smoothly while supporting a dynamic team? If so, DABS Plumbing is looking for YOU!

We’re a family-owned, growing plumbing business based in Newcastle, and we need an Administration Coordinator to ensure our office runs like a well-oiled machine. From customer service to financial processing, this role is perfect for someone who’s great with numbers, loves organisation, and enjoys being the go-to person in the office .

What’s In It for You?

  • Your Birthday Off Every Year – Because you deserve it!
  • Employee wellness scheme – Financial contribution to pursuit of health and wellness
  • Work-Life Balance – Flexible start and finish times.
  • A Social, Fun Team – Monthly Friday drinks, team dinners, and a stocked kitchen with snacks & coffee.
  • Career Growth – We invest in our people, with training and development opportunities.

What You’ll Be Doing

  • Be a point of contact for customer inquiries via phone and email
  • Handle invoicing, financial processing, and overdue accounts.
  • Maintain accurate records and provide administrative support for all operations.
  • Work closely with the General Manager and Directors to keep everything on track.
  • Support all operational requirements, including scheduling the field team and ensuring smooth processing of all workflows, including purchase orders and invoices.
  • Who You Are

    🌟 Organised, efficient, and passionate about keeping things running smoothly.

    🌟 Confident in using Simpro, and Microsoft Office (or eager to learn!).

    🌟 A great communicator who thrives in a fast-paced environment.

    🌟 Someone keen to be part of a fun, supportive, and hardworking team .

    📍 Location : Newcastle

    📅 Hours : Full-time, Monday – Friday

    👉 Ready to join something great? Apply now and let’s have a chat!

    Key Selection Criteria

    Essential Skills & Experience :

  • Strong background in administration and experience in coordinating scheduling.
  • Excellent time management and ability to prioritise urgent tasks.
  • Strong attention to detail and problem-solving skills.
  • Ability to communicate effectively with both customers and team members.
  • Ability to work in a fast-paced environment and adapt to changing schedules.
  • Desirable Skills & Experience :

  • Experience in a plumbing, construction, or trade-based business.
  • Experience using Simpro or other trade-based job management software.
  • Knowledge of invoicing and basic financial administration.
  • Work Environment & Benefits

  • Full-time, Monday to Friday, with rotational start times available.
  • Supportive and dynamic team culture.
  • Professional development opportunities and ongoing training.
  • Social events and team-building activities throughout the year.
  • #J-18808-Ljbffr

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    Office Coordinator • Newcastle-Maitland, New South Wales, Australia

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