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Facilities Coordinator

Hall and WilcoxPerth, Australia

30+ days ago

Job description

Corporate Services Workspace Perth

Permanent fulltime position
Onsite role
Learning and career development programs for all roles and levels
Market competitive and flexible leave options
Free daily breakfast office drinks and social events
Genuine commitment to health and wellbeing pro bono and community and diversity and inclusion across our firm

Moreinformation about our benefits can be viewed here : role and team

We have anexciting opportunity for a Facilities Coordinator to join ourWorkspace team onsite in our Perth office.

Reporting tothe Facilities Manager the Facilities Coordinator will play animportant role in providing prompt efficient and reliablefacilities support to our thriving and growing Perth office. Thisrole will also manage the files and security processes includingproviding a consistent approach to file closing archiving of hardcopy files safe custody and offsite storage of original clientdocuments. Our Perth office currently consists of around 145 staffand is continuing to grow.

Yourresponsibilities will include :

setting up rooms and IT equipment for meetings events and seminars i.e. laptops projectors and any AV set up;

liaising with the Events team in relation to internal events and their requirements;

setting up desks including IT equipment and cabling;

maintaining inventory of AV and WFH equipment such as monitors keyboards meeting room PCs and headsets and liaising with the team to get these sent out or returned;

conducting daily morning floor walk to ensure the office is ready for operation;

managing security access card distribution and maintenance;

providing office tour for new starters;

maintaining internal meeting rooms including AV equipment stationery and room presentation;

monitoring and completing service requests submitted through Jira;

logging jobs with building management;

coordinating the secure bin pickup and delivery;

coordinating general office maintenance including changing photocopier toners remove paper jams and minor odd jobs and repairs;

ensuring that all stationery cupboards are kept neat and tidy;

assisting with office moves and fitout projects (possibly in other states);

preparing files for archiving / or offsite storage;

managing the pickup and delivery of files and safe custody;

preparing the safe custody documents and packets for storage; and

ensuring consistency in process for archiving and offsite storage processes.

Aboutyou

You willideally have the following knowledge skills andexperience :

experience in a facilities administration or similar role within a law firm or professional services environment;

strong attention to detail;

strong customer service skills;

excellent interpersonal and communication skills;

flexible and reliable with a can do attitude and proactive approach;

strong organisation skills and the ability to prioritise deadlines;

ability to work autonomously as well as take direction;

strong working knowledge of Microsoft Office;

ability to work under pressure; and

professional work ethic.

Aboutus

Hall &Wilcox is a leading independent Australian law firm. We deliveroutstanding legal services to corporate public sector and privateclients both Australianbased and those offshore doing business inAustralia. Our purpose is to enable our clients our people and ourcommunities to thrive.

Hear from ourpeople about what its like to work at HW : of ourrecent awards and citations include :

Law Firm of the Year at the 2023 Lawyers Weekly Australian Law Awards

Law Firm of the Year 101500 Lawyers) and Diversity Initiative of the Year at the 2022 Australasian Law Awards

Ranked fourth in the Lawyers Weekly Top 25 Attraction Firms for 2023 and 2024

Workplace Gender Equality Agency (WGEA) Employer of Choice for Gender Equality (EOCGE) citation holder since 2018

Best Law and Related Services Firm $100m$200m revenue) and Best Professional Services Firm $100m$200m revenue) at the 2023 Client Choice Awards

We are knownfor having a great culture that is warm and welcoming progressiveinclusive and supportive and that is underpinned by our enduringvalues known as Hallmarks.

We are alsorenowned for Smarter Law which means we look beyond the status quoto think differently and find solutions that are better faster andcheaper. Smarter Law includes enabling technology challengingbusiness models innovative pricing and creativeresourcing.

We are a firmof the future. We offer our people interesting and challengingwork and access to great clients. To learn more about HW visit ourwebsite.

Howto apply

Letsconnect. Click apply to submit your application.

At Hall &Wilcox we are committed to creating and maintaining a workplacethat actively seeks to include welcome and value uniquecontributions of all people. We encourage applications fromcandidates of all cultural backgrounds (including First Nations)age abilities sexual orientation and genderidentities.

We are alsocommitted to supporting candidates with disability so that everycandidate is offered a fair equitable and supportive recruitmentexperience. If you require any adjustments or support to completeyour application or if you have any questions please contact KimChalmers Senior Talent Acquisition Advisor at fora confidential discussion.

This vacancyis being managed directly by the HW Talent Acquisition / People& Culture team. We will contact our preferred agency partnersshould we require any assistance.

LIKC1

Required Experience :

Key Skills

Microsoft Office,Customer Service,Organizational skills,Microsoft Outlook,Facilities Management,CMMS,OSHA,Maintenance,Filing,Administrative Experience,Property Management,Contracts

Employment Type : Full Time

Experience : years

Vacancy : 1

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Coordinator • Perth, Australia