Administrative Assistant

About the role

As an Administrative Assistant, you will provide administrative and support services to facilitate the operation of a dynamic team working to enhance conservation values across the North Coast Branch. The role provides office-based administrative support, duties include creating purchase orders & processing invoices, basic financial reporting, coordinating contractors, maintaining rosters, data entry & fleet management. You will assist the general public with verbal and written enquiries on a wide range of services including accommodation & camping, license applications, park & amenity status and dealing with wildlife. You will support internal stakeholders by assisting to organise staff training, meetings, and travel, managing shared mailboxes, calendars and resources, auditing and updating data for staff and vehicles.

You will assist in meeting the Agency’s corporate objectives, ensuring compliance with organisational policies, processes and procedures, audit, and statutory requirements by undertaking duties such as using Content Manager (CM) for records management, maintaining minor assets registers, assist with WHS audits and collating documents for insurance claims.

About you

To be successful in the role, you will have:

• Experience managing competing demands and maintaining high attention to detail to ensure administrative support is provided in a timely and efficient manner.
• Experience providing high-quality service to a range of internal and external stakeholders.
• Ability to communicate (written & verbal) & work collaboratively with office and field colleagues, senior managers, maintenance contractors, the general public & other government organisations.
• Experience in general administrative tasks such as ordering, purchasing, filing, mail and correspondence, creating and storing physical & electronic documents, maintenance of office equipment and overseeing stores and stationery levels.
• Understanding of purchasing and financial processes.
• Ability to learn and use multiple software systems including Office 365, Teams, Content Manager, SAP, MyWorkZone and finance software.

Essential requirements

• Experience in administration including the use of computer-based systems such as word processing, spreadsheet and records management and records management systems.
• Knowledge of financial and human resource management procedures, policies, and practices.

What we can offer you

• Accrued days off in addition to Annual Leave
• Corporate wellbeing programs, including the Fitness Passport
• Learning and development opportunities, including in-house training.

What we do

DCCEEW strongly recommends all applicants who can be safely vaccinated for COVID-19, to be so.

In our inclusive and accessible workplace, differences are embraced, contributions are valued, and everyone has a sense of connection and belonging. DCCEEW supports various employee affinity groups, practice flexible working, offer job share and workplace adjustments.

Applications close: Thursday 29 February 2024 at

A recruitment pool may be created for ongoing and temporary roles of the same role or role type that may become available for filling over the next 18 months.

Our Diversity team can assist to:

• make adjustments to the recruitment process
• offer information about workplace adjustments and support networks.