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Finance and Administration Officer

Finance and Administration Officer

Milleen Constructions PtyNewcastle City Council, New South Wales, Australia
6 days ago
Job description

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Monday to Friday | Full-Time Position (Flexible hours Available)

Award-Winning Civil Contractor – Celebrating Over 39 Years of Excellence

At Milleen, we don’t just build infrastructure – we build futures.

We deliver integrated construction solutions that our clients’ success is built on. With over 39 years of experience and multiple Master Builders Association awards under our belt, we’re seeking a motivated and detail-oriented Finance and Administration Officer to join our Corporate Services team and support the heartbeat of our operations.

Why Join Milleen?

  • Integrated Construction Solutions – At Milleen, construction isn’t just about building; it’s about crafting a legacy of dedication, quality, and innovation.
  • Client-Centric Approach – Your work contributes directly to our clients’ success and to tangible results you’ll see come to life.
  • Innovative Mindset – We thrive on complex challenges. Bring your curiosity and creativity to shape better ways of doing things.
  • Quality is Timeless – Be part of a team that takes pride in excellence and attention to detail.
  • Flexibility & Inclusion – We believe great talent comes in many forms. We welcome parents returning to the workforce and experienced professionals seeking school‑hour flexibility. Our goal is to help you thrive at work — and at home.
  • Challenge Seekers Welcome – Here, courage meets opportunity. If you’re eager to learn, grow, and make an impact, Milleen is your platform.
  • Love for the Craft – We don’t just get the job done; we love what we do and take pride in every achievement.

About the Role

This position provides a unique opportunity to gain hands‑on experience in finance and administration within a leading construction company. You’ll work alongside experienced professionals, supporting accounting, payroll, purchasing, and administrative functions while developing your career in a dynamic, growth‑oriented environment.

At Milleen, we understand that life and career need balance. While this role is full‑time, we also welcome applications from experienced candidates seeking flexible work arrangements, including school‑hour schedules. Whether you’re returning to the workforce or looking for a family‑friendly opportunity, we’ll work with you to create a schedule that supports both your personal and professional goals.

You’ll play a key role in ensuring the smooth financial and administrative operation of the business — assisting in the processing of accounts, payroll, and financial reports, maintaining accurate records, supporting purchasing and inventory management, and contributing to the continuous improvement of our corporate systems.

Your Responsibilities

  • Perform general administration tasks for the Management Team, including reception duties and visitor coordination.
  • Assist with Accounts Payable and Accounts Receivable functions, including debtor management and record‑keeping.
  • Support the Payroll process, ensuring accuracy and timeliness.
  • Enter and reconcile financial data using ERP and accounting software.
  • Assist with financial reporting, reconciliations, and statutory requirements (banking, BAS, tax, ledgers, etc.).
  • Support stock management and purchasing.
  • Liaise with internal stakeholders and suppliers to ensure smooth daily operations.
  • Contribute to the continuous improvement of administrative and financial systems.

    • What You’ll Bring

  • NSW Driver’s Licence
  • Qualification or progress towards a Cert IV in Business Administration or Accounting & Bookkeeping.
  • Previous experience in finance, administration, or a related role is advantageous, but not required — we value enthusiasm and a willingness to learn.
  • Proficiency in Microsoft Office (Outlook, Word, Excel).
  • Excellent communication, problem‑solving, and organisational skills.
  • Ability to prioritise, plan, and meet deadlines in a fast‑paced environment.
  • A professional, positive attitude with flexibility and a team‑focused mindset.

    • Championing Milleen’s SPICE values every day :

  • Simplicity : Streamlining processes and communicating clearly to make complexity manageable.
  • Precision : Delivering projects with technical excellence, accuracy, and reliability.
  • Innovation : Setting industry standards through advanced technologies and sustainable solutions.
  • Collaboration : Building success together with clients through trust and open communication.
  • Efficiency : Combining skills, innovation, and specialized equipment to deliver superior results faster.

    • What’s in It for You?

  • A supportive and skilled team environment.
  • The chance to grow your career in a respected, award‑winning company.
  • Opportunities for professional development and ongoing training.
  • Flexible working arrangements to support your lifestyle and family needs.
  • The satisfaction of contributing to projects that stand the test of time.

    • Your application will include the following questions :

  • Which of the following statements best describes your right to work in Australia?
  • How many years' experience do you have as a Finance and Administration Officer?
  • How many years of payroll experience do you have?
  • Do you have experience in administration?
  • Do you have reconciliations experience?
  • Which of the following Microsoft Office products are you experienced with?
  • Do you have previous invoicing experience?
  • What's your expected annual base salary?

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