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Dixon Appointments
Executive AssistantDixon Appointments • Melbourne CBD, VIC, AU
Executive Assistant

Executive Assistant

Dixon Appointments • Melbourne CBD, VIC, AU
21 hours ago
Job description
  • Commencing 21 September to 4 December 2026
  • East Melbourne location, close to public transport
  • 3 vacant roles

About the Role

We are currently seeking an experienced Executive Assistant to provide high-level administrative and coordination support within a Victorian Government organisation.

This role will suit an organised and adaptable EA who is confident managing competing priorities, communicating with a range of stakeholders and providing reliable administrative support in a busy environment.

Responsibilities

  • Provide executive and administrative support to the relevant team
  • Coordinate diaries, meetings, correspondence and other administrative requirements
  • Prepare and maintain accurate records, documentation and databases
  • Draft and coordinate written communications and correspondence
  • Liaise with internal and external stakeholders in a professional and timely manner
  • Assist with the coordination of meetings, including agendas, papers, minutes and follow-up actions
  • Maintain office resources, equipment and supplies as required
  • Assist with administrative processes, contracts and service agreements
  • Manage competing priorities and respond flexibly to changing requirements
  • Undertake general administrative tasks and projects as required

About You

To be successful in this role, you will have:

  • Previous experience as an Executive Assistant, Personal Assistant or in a senior administration role
  • Excellent organisation and time management skills
  • Strong written and verbal communication skills
  • High attention to detail and accuracy
  • The ability to manage competing priorities and work to deadlines
  • A flexible and adaptable approach to changing priorities
  • Strong interpersonal skills and confidence dealing with a range of stakeholders
  • Good judgement and problem-solving skills
  • Previous Victorian Government or broader government experience will be highly regarded

About the Organisation

This is an opportunity to join a Victorian Government organisation and provide executive and administrative support within a professional and collaborative environment.

You will play an important role in helping the team stay organised, connected and on track across its day-to-day activities and priorities.

The Next Step

To be successful, you must be willing to obtain a clear National Police Check, a current or willingness to obtain a Working with Childrens Check and have unrestricted Australian working rights.

Click on the APPLY button or contact Nicole on 03 9629 9999 or 0422 031 554 for a confidential discussion.

We welcome and encourage applications from people with disabilities and are committed to providing a supportive and inclusive workplace.

Dixon Appointments values diversity and inclusion and is committed to providing a safe, inclusive and barrier-free recruitment experience. Please indicate your preferred method of communication in your application, and please let us know if you require any adjustments when dealing with us.

By submitting your application and other personal information, you consent to this information being collected in line with our privacy policy. Follow the link to learn more - Protecting your privacy

Consultant

NBrown@dixonappointments.com.au

Reference number: BBBH50241
Profession:Government, Defence, EmergencyGovernment State

Company: Dixon Appointments
Date posted: 16th Sep, 2026

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Executive Assistant • Melbourne CBD, VIC, AU

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