Facilities Property Coordinator - NSW

Number of Positions Available :

ABOUT US

The Salvation Army is a Christian movement and one of Australia's largest and most-loved charities.  We believe in doing good that transforms lives and futures for the better.  It is this belief which drives us to find new ways and places where we can make a difference. From times of personal crisis to moments of national grief, we are always here — providing support, safety, community, and opportunity.

About the Role :

We are currently seeking to appoint a Full Time (Permanent)- Facilities Property Coordinator at THQ Redfern, NSW.

Purpose of the Role :

The role has been established to support a broad range of administrative functions that will be managed in-house once our agreement with an external Facilities Maintenance services provide concludes.

The role’s primary function is to support Regional and Area Facilities Managers (AFM) with back-of-house functions such as Vendor onboarding and certification against Industry regulations for services rendered, collection and management of the various documents that need to be retained in relations to proof of compliance to regulatory Property standards, working with vendors on payment / invoicing issues,  capture & reporting of FM performance related data. The role is an entry for development towards the AFM role should it be desired.

Key Responsibilities :

You will be successful in this role if you can :

Responsible for ensuring regulatory compliance standards for the TSA property portfolio being managed by FM can be demonstrated (e.g. Annual Occupier Statements, Asbestos).

Assist RFMs with the Vendor selection processes and maintaining a panel of approved vendors.

Responsible for Vendor onboarding as suppliers of FM services to TSA.

Assist with Property related asset procurement activities that drive cost-out through scale.

Assist with Minor Works, coordinating proposals, quotes and scopes of works.

Assist with the administration of processing invoices and following up on outstanding works, be the central contact point for Vendors with payment / invoicing issues.

Maintain a schedule of Planned Preventative Maintenance works in consultation with the AFM’s

Provide reporting support to the AFM and Maintenance Team – Present data that enables insights assisting the identification of opportunities for Property to improve spend management.

Administer customer surveys, providing feedback about performance improvement opportunities.

Support AFM by managing and coordinating WIP Team meetings.

Develop and coordinate RFQ’s and tenders to support WIP requirements.

Maintain an auditgf trail of documentation that supports approvals processes.

The ability to provide coverage for AFM in times of absence to ensure continuity of service delivery.

Maintain the Property Group’s Document management repository, SharePoint.

Qualifications and Experience :

Intermediate Word / Excel skills and able to use the MS Office365 suite of tools.

Previous property workplace experience – not essential

Recently completed tertiary study related to Business, Commercial or Property related.

Why work for us

In return we offer our eligible employees real and meaningful benefits such as :

NFP salary packaging ($15,900 tax free) plus meals and entertainment benefit ($2,650)

Flexible working conditions

Health, fitness and financial discounts / benefits

Paid parental leave - 12 weeks

Up to 8 weeks leave per year through our purchase leave scheme

Up to 5 days paid leave per year to 'volunteer' in a TSA program or activity

Purpose driven career which has positive social and sustainable outcomes

Employee Assistance Program - Independent confidential counselling service;

Opportunity for career development;

An inclusive culture of dedicated, passionate and professional team members

Positively supporting and impacting the lives of others through your career contribution

To apply, please submit a copy of your resume and a cover letter addressing the position competencies.