Facilities and Contractor Coordinator
Facilities and Contractor Coordinator
In this role, you will be essential in ensuring the safety and efficiency of our operations:
Manage contractors : You'll oversee that contractors meet safety and compliance standards, conducting inductions, reviewing SWMS, and checking equipment. Your attention to detail will help keep everyone working safely and efficiently.
Maintain accurate tools: You’ll ensure workshop tools are calibrated correctly, guaranteeing safe and precise jobs every time.
Keep the facility running smoothly : You'll coordinate maintenance activities to reduce downtime and support daily operations.
As the successful candidate would be able to demonstrate the following:
A strong commitment to safety and compliance, with a focus on detail and adherence to established processes.
A solid foundation in hands-on trade skills, such as forklift operation, working at heights, or a background in a specific trade
The ability to work as part of a team and/or autonomously as required
High level of computer literacy including the use of Word, Excel, Outlook
Ability to effectively manage time to ensure all tasks are completed by the required deadline.
About the role
This role is a great next step for someone who understands how work gets done on the floor and wants to broaden their skills into coordination, compliance, and facilities support.
You’ll play a hands‑on role in keeping our site safe, compliant, and running smoothly — working closely with technicians, contractors, and leaders. The role combines practical on‑site coordination with structured administration and contractor oversight.
What you’ll be doing
Contractor coordination & supervision
Coordinate day‑to‑day contractor activities across the site
Manage contractor paperwork including SWMS / SWPs, permits, inductions, and compliance checks
Ensure contractors are working safely, following site requirements, and using compliant equipment
Provide on‑site supervision and act as the point of contact during works
Workshop & tool compliance
Maintain tool calibration records and coordinate calibrations to ensure tools are safe, accurate, and compliant
Support workshop housekeeping and compliance requirements
Facilities & maintenance coordination
Coordinate routine and reactive maintenance activities to minimise downtime
Arrange contractors for general site works (e.g. minor repairs, grounds, gutters, working at heights tasks)
Follow up work completion and close out documentation
Administration & systems
Maintain accurate records using Word, Excel, and Outlook
Track maintenance, contractor, and compliance activities
Support audits and internal checks with well‑organised documentation
About you
This role will suit you if you:
Are a technician, trade assistant, or tradesperson looking to step into a coordination / support role or
Have an administration background with strong technical aptitude and confidence working in operational environments
You’ll also bring:
A strong commitment to safety and compliance , with attention to detail
Practical, hands‑on experience in industrial, workshop, or site‑based environments
Confidence dealing with contractors and asking the right questions
The ability to work independently, prioritise tasks, and follow things through
Solid computer skills (Word, Excel, Outlook)
Desirable (but not essential)
Forklift licence
Working at Heights or similar site tickets
Previous experience reviewing SWMS / permits or coordinating contractors
Trade background or exposure to maintenance / workshop environments
As the successful candidate would be able to demonstrate the following:
A strong commitment to safety and compliance, with a focus on detail and adherence to established processes.
A solid foundation in hands-on trade skills, such as forklift operation, working at heights, or a background in a specific trade
The ability to work as part of a team and/or autonomously as required
High level of computer literacy including the use of Word, Excel, Outlook
Ability to effectively manage time to ensure all tasks are completed by the required deadline. Education, Licenses, Certifications: High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.Must meet the minimum educational requirements to start the apprenticeship or regional program. Must pass all related testing. Experience: Requires some work experience or intermediate level knowledge obtained through education, training or on-the-job experience.
This role will suit you if you:
Are a technician, trade assistant, or tradesperson looking to step into a coordination / support role or
Have an administration background with strong technical aptitude and confidence working in operational environments
You’ll also bring:
A strong commitment to safety and compliance , with attention to detail
Practical, hands‑on experience in industrial, workshop, or site‑based environments
Confidence dealing with contractors and asking the right questions
The ability to work independently, prioritise tasks, and follow things through
Solid computer skills (Word, Excel, Outlook)
Contractor coordination & supervision
Coordinate day‑to‑day contractor activities across the site
Manage contractor paperwork including SWMS / SWPs, permits, inductions, and compliance checks
Ensure contractors are working safely, following site requirements, and using compliant equipment
Provide on‑site supervision and act as the point of contact during works
Workshop & tool compliance
Maintain tool calibration records and coordinate calibrations to ensure tools are safe, accurate, and compliant
Support workshop housekeeping and compliance requirements
Facilities & maintenance coordination
Coordinate routine and reactive maintenance activities to minimise downtime
Arrange contractors for general site works (e.g. minor repairs, grounds, gutters, working at heights tasks)
Follow up work completion and close out documentation
Administration & systems
Maintain accurate records using Word, Excel, and Outlook
Track maintenance, contractor, and compliance activities
Support audits and internal checks with well‑organised documentation
100% On-Site No