Operations Team Assistant - Charter Hall Portfolio

Operations Team Assistant - Charter Hall Portfolio

We have an excellent opportunity for an Operations Team Assistant to join our high-performing team on the Charter Hall account. This permanent role offers the perfect blend of meaningful responsibility and long-term stability. You'll support our leadership and wider FM team by coordinating documentation, reporting, expenses and day-to-day operational administration across a national portfolio. This role suits someone organised, proactive and looking to continue growing their skills within a supportive property environment.

The Opportunity

• Provide full administrative support to the State Lead and broader Charter Hall team
• Coordinate reporting, documentation and portfolio data for Charter Hall assets
• Support the FM Team with financial administration including invoicing, expense claims and purchase orders
• Manage onboarding staff, training records, scheduling and team coordination across Queensland
• Maintain essential supplies and support day-to-day operational readiness of multiple office locations
• Build trusted relationships with internal teams, contractors and the client
• Be the "Facilio Champion" for the team, support the team on a new system and be first point of contact for queries for users including the FM team and vendors

About You

• Strong proficiency across Microsoft Office - Word, Excel, Outlook, PowerPoint
• Administration or coordination experience within a fast-paced environment
• Excellent communication and customer-service capability with all stakeholder levels
• High attention to detail and accuracy in reporting and data entry
• Strong organisational skills with the ability to prioritise competing tasks
• Proactive, dependable and confident working with minimal supervision

Why join us?

• Career development pathways and structured learning support
• Industry-leading parental leave
• Be part of a successful, high-performing operations team
• Join a respected global organisation with national growth opportunities
• Certified Family Inclusive Workplace, supporting flexibility and wellbeing

Can we inspire you to join us?

At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.

We welcome and encourage First Nations People to apply.

Be inspired to elevate your career to new heights.

We look forward to hearing from you! #WeAreCBRE

Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.

Applicant AI Use Disclosure: We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Administrative and Support Services

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