Project Support Officer

Cleared Recruitment is seeking a motivated and organised Project Support Officer to join a high-performing Defence project team supporting the delivery and sustainment of specialised communications and technology capabilities.

• Expected Commencement Date: ASAP
• Duration: 8-months
• Hours: Full-time
• Location: Canberra - No option for remote work
• Minimum Security Clearance: NV1

This role offers an excellent opportunity for someone with project administration, procurement, logistics, or Defence support experience who enjoys working across a diverse range of activities and contributing to the successful delivery of critical capability outcomes.

The Opportunity

As a Project Support Officer, you will play a key role supporting project delivery, procurement activities, stakeholder engagement, equipment management, and project administration functions within a collaborative Defence environment.

Key Responsibilities

• Support procurement activities, including preparation, review, and coordination of procurement documentation.
• Generate purchase orders, manage invoice approvals, and support financial administration activities.
• Coordinate with end users and industry partners to facilitate sustainment and warranty support activities.
• Manage equipment preparation, dispatch, tracking, and movements through Defence supply chain processes.
• Support asset disposal activities, including equipment subject to controlled handling requirements.
• Assist with the development and maintenance of project plans and supporting documentation.
• Prepare briefs, reports, submissions, and correspondence for senior stakeholder consideration.
• Support project risk management activities and maintain project registers.
• Manage project correspondence, shared mailboxes, and project information management processes.
• Develop and maintain strong working relationships with stakeholders across Defence and industry.
• Provide broader project support as required to assist delivery outcomes.

To be successful in this role, you will bring:

• Experience working within a project environment and contributing to successful project outcomes.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent stakeholder engagement and relationship management skills.
• Strong written and verbal communication abilities.
• A proactive approach and willingness to take ownership of tasks.
• The ability to work effectively both independently and as part of a collaborative team.

Essential Experience

• Demonstrated experience using Microsoft Office applications.
• Strong administrative, coordination, and organisational skills.
• Experience working collaboratively with diverse stakeholders.
• Ability to manage work activities aligned to broader project objectives.
• Strong attention to detail and commitment to quality outcomes.

Highly Regarded

• Previous experience working within a Defence environment.
• Experience using Defence ERP systems, including SAP.
• Experience preparing briefs, reports, correspondence, and submissions.
• Knowledge of Defence project management methodologies and frameworks.
• Formal project management qualifications or working towards certification.

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