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Toyota Material Handling Australia
Administration OfficerToyota Material Handling Australia • Traralgon, Victoria, Australia
Administration Officer

Administration Officer

Toyota Material Handling Australia • Traralgon, Victoria, Australia
6 days ago
Job description
  • Full-time permanent position
  • Work with a financially stable global brand
  • Salary Bonus TMHA Perks & Benefits

About the Role:

TMHAs Traralgon Branch are seeking a highly organised and detail-orientated Administration Officer to join the team on a full-time permanent basis. Reporting directly to the Branch Manager the Administration Officer is responsible for the day to day administrative and operational activities of the Branch. This position plays a key role in ensuring smooth communication and process coordination between the different Branch functions.

Key Duties and Responsibilities:

  • Greeting and signing in visitors to the Branch actioning their enquiries in a professional and courteous manner.
  • Managing incoming calls and assisting with internal and external enquiries.
  • Manage incoming mail from all sources.
  • Assist with incoming/outgoing correspondence to customers suppliers and technicians.
  • Assist with incoming parts and equipment sales enquires in line with branch processes.
  • Provide assistance in relation to processing invoices; accounts receivable and payable.
  • Provide ad-hoc assistance with spare part enquiries and processing. Including handling spare parts enquiries parts interpretation quoting on parts and processing orders where required.
  • Provide assistance in relation to the allocation of breakdowns scheduling maintenance and other repairs to Field Service Technicians - coordinate work in progress jobs effectively communicate with technicians about necessary information required for upcoming jobs.
  • Maintenance of various databases/registers and systems in in accordance with TMHA requirements.
  • Assist and support when requested the Branch Manager and Service Supervisor with implementing key projects or initiatives within the Branch.

Skills & Experience Required:

  • Cert III or IV in Business Administration highly regarded.
  • Proven experience in a similar role.
  • Strong customer service skills and attitude.
  • Excellent communication and interpersonal skills.
  • High level of computer literacy including experience with Microsoft Office suite.
  • Experience with ERP system such as Movex (M3) SAP or similar.
  • Previous experience in a fast paced working environment with an ability to manage multiple tasks simultaneously.
  • Previous exposure to parts administration is desirable.

Benefits @ TMHA:

  • Paid Parental Leave Program
  • Family Day Events
  • Family Christmas Parties
  • Free access to WHEREFIT to gain exclusive offers for health fitness and wellbeing
  • Corporate Health Insurance
  • Employee Assistance Program available to you and your family
  • Dedicated monthly onsite support at our metro locations
  • Sense of Purpose with quarterly donations made to local charities and junior sporting clubs
  • Onsite School Vacation Care Program
  • Enjoy exclusive discounts across Officeworks Toyota Insurance Kinto & Canberra Raiders apparel.
  • Financial Wellbeing activities
  • Kids School Holiday packs with a range of activities!!
  • Career development initiatives.
  • Employee Referral Program

About TMHA:

Toyota Material Handling Australia (TMHA) is Australias number one forklift company and is the exclusive Australian retailer for Toyota Industrial Equipment. We pride ourselveson being a strong family orientated financially secure business with a great future and prime focus on the development of our people.

Our Commitment:

TMHA is committed to ongoing growth and development of its employees. As a suitable candidate you will be provided with the required training support and development to further expand on your existing knowledge.

How to Apply:

Applications are now open! Please submit your application with a current Resume and Cover Letter to TMHA via our website Alternatively click Apply now!


Required Experience:

Unclear Seniority


Employment Type : Full Time
Experience: years
Vacancy: 1

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Administration Officer • Traralgon, Victoria, Australia

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