Legal Administrator, Queensland

Legal AdministratorRegion QLD

• Location:Australia-wide
• Term:Ongoing
• Part-time:30 hours per week
• Remuneration:SCHADS Level4:$93698 ($74958 pro rata) 12% Superannuation 17.5% Annual Leave Loading
• Aboriginal and Torres Strait Islander peoples are particularly encouraged to apply

Job title:Legal Administrator QLD

Reporting to:Managing Lawyer QLD

Environmental Defenders Office (EDO) is the largest environmental legal centre in the Australia-Pacific dedicated to protecting our climatecommunitiesand shared environment by providing access to justice running ground-breaking litigation and leading law reform advocacy.

Since time immemorial First Nations and Indigenous peoples have been taking care of their Countries in Australia and thePacific. These deep understandings knowledges and experiences are critical tomaintainingthe health and vitality of Australia and thePacificsunique wildlife and ecosystems. EDO respects these great knowledges and strongly believes that EDO cannot achieve a world where nature thrives without workingforFirst Nations and Indigenous peoples.

The opportunity:

Apply your administrativeexpertisewithin a values-led organisation that is at the forefront of protecting the environment advancing climatejusticeand supporting communities through the law.

Reporting to the Managing Lawyer Queensland you will play a key role in supporting the efficient delivery of EDOs legal services and the smooth operation of our Meanjin/Brisbane office. Working closely with the Meanjin/Brisbane team and Region QLD team you will provide high-quality administrative and practice supportto the legal teamand oversee the day-to-day administrative functions of the office.

Candidate Profile:

Are you an organised and proactive administrator looking to use your skills to support meaningful environmental and social change

This is an exciting opportunity for someone who thrives in a fast-paced environment and enjoys keeping legal operations running smoothly. You will bring exceptional organisational skills strong attention to detail and a collaborative approach to supporting a busy legal team. Working closely with lawyers and colleagues across the organisation you will provide high-quality administrative and practice support help coordinate the day-to-day operations of ourMeanjin/Brisbane office and contribute to the effective delivery of EDOs legal services.

If you are looking for a role where your administrativeexpertisecan make a genuine difference while supporting a passionate purpose-driven team we would love to hear from you.

KeyResponsibilities:

The keyresponsibilitiesof theLegal Administratorinclude but are not limited to:

Legal Administration

• Supporting solicitors in the preparation and management of legal documents includinglegal briefs legal files correspondence and other court-related documentation.
• Supporting solicitors with legal tasks e.g. typing or copying of documents preparation of presentation materials urgent court filings proofreading performing conflict of interest checks and data entry.
• Manage the teams legal files including opening closing filing and archiving.
• Update andmaintainlegal databases registers and other electronic and hard-copy records.
• Liaise with clients barristers and other parties as directed.
• Assistwith litigation disbursements clientinvoicingand cost agreements.
• Assistsolicitors and volunteers to understand and use EDOs file management systems.
• Entry of new intake into file management systems where required by team apply intakeguidelines orpolicies andassistNational Intake Solicitor asrequired.
• Support the legal volunteer program including induction and rostering.
• Assistsenior staff with reporting on legal service delivery as per grant agreements or other compliance reports.
• Other ad hoc tasks asrequiredfor the benefit of the team & occasional support to other legal teams.

General Administration

• Reception: Greet visitors direct phone calls respond to or redirect emails and handle post
• Monitor and order staff amenities and office supplies
• Liaise with building manager and monitor WHS issues
• Troubleshoot IT issues
• Assistancewith meetings and events
• General office duties
• Office related projects as they arise including but not limited to office renovations/reconfigurations

Key selection criteria:

Essential:

• Demonstrated experience in a legal administration legalassistantor similar administrative role with the ability to provide high-quality practice support in a fast-paced professional environment.
• Excellent organisational and time management skills with the ability to manage competing prioritiesmaintainaccuraterecords and deliver high-quality work with strong attention to detail.
• Proven ability to support the day-to-day operations of an office including coordinating administrative processes managing facilities and resources and acting as a key point of contact for staff and visitors.
• Highly developed interpersonal and communication skills with the ability to build positive working relationships provide excellent client service and collaborate effectively with lawyers and colleagues across the organisation.

Desirable:

• Experience in or alongside the non-profit social enterprise or advocacy sector.
• Demonstratedproficiencyinlegal or document management systems together with the ability to learnnew technologiesandmaintainconfidentiality when handling sensitive information.

Personal qualities and cultural competency

• A champion of the EDO values.
• Strong initiative and self-motivation.
• Commitment to the protection of human rights and the environment.
• A strong senseof ethics and understanding of professional obligations.
• Demonstrated awareness of and sensitivity to the needs and concerns of First Nations and peoples from diverse cultures backgrounds and orientations in both the delivery of our work and our internal culture.
• Demonstrated ability to work in a collaborative and team-based environment.

Our Culture and Benefits:

We care deeply about creating a workplace where our team members feel valuedrespectedand empowered. We are committed toprovidingequal opportunity regardless of gender identity ethnicity disability sexualorientationor life stage.

• The chance to be part of thelargest environmental legal practice in the Australia-Pacific.
• A very flexible and family-friendly workplace.
• Optionto work from home.
• 8 weeks paid parental leave regardless of gender or carer status.
• 15 days personal/carers leave.
• 20 days annual leave.
• 10 days paid family and domestic violence leave per year.
• 3 days paid cultural leave per year.
• Extrapaidleave over the Christmas period.
• Opportunities and encouragement to attend NAIDOC week events.
• ICIP and Colonial Loading protection within employment contract.
• Access toanEmployeeAssistanceProgram.
• Ongoing professional development opportunities.
• EDO proudly has a JEDI (Justice Equality Diversity Inclusion) Committee and a Mental Health AmbassadorCommittee andhas developed a First Nations Program with the aid of indigenous-led consultancies.
• Three Affinity groups for the following: Disability Global Majority* and LGBTQIA

*Global Majority is a collective term thatfirst and foremostspeaks to and encourages those so-called to think of themselves as belonging to the majority on planet earth. It refers to people who are Black African Asian Brown dual-heritage indigenous to the global south and or have beenracialisedas ethnicminorities.

Our Values

Commitment We are committed to; a united organisation to each other to collaboration to justice to our communities and to creating a world where nature thrives.

Diversity We are respectful of and welcome diversity of staff volunteers offices environmental regions communities stakeholders.

Integrity We work effectively efficiently strategically professionally and ethically; justice is in our nature.

Vision We lead change and environmental empowerment using innovation creativity and courage.

How to Apply

• Apply via our websiteor by clicking Apply here: review the position description please see this link: you have queriesregardingthis advertisement please contact us

  Applications will closeat9:00AM AEST onMonday3August will be assessed as they are received so we encourage you tosubmityour application as soon as possible.

  Applications must include a CV and a letter that clearly addresses each of thekeyselection criteria above.

  The Key Selection Criteria show theminimumessential requirements of the position. The desirable criteria outlineadditionalattributes which would enable the successful candidate to perform the role more effectively; they are not essential but may be used to distinguish between applicants during the shortlisting process.

  EDO particularly encourages applications from Aboriginal and Torres Strait Islander people Pacific Island people people from culturally and linguistically diverse backgrounds workers of all ages people with disabilities and people who identify as LGBTQIA.

  Please note:Your application may be considered for future roles at the EDO within the next 12 months withoutadditionaladvertising. Pleasenotify usin your application if you would not like to be considered for similar roles beyond this recruitment.

  If you have any accessibility needs for the recruitment or interviewing process please let us know in your application or by

  Other Information

  All offers of employment may be subject to satisfactory background checks including a National Police Check disclosure ofpreviousor current disciplinary action referee checks proof of eligibility to work in Australia and qualification checks.

Required Experience:

Unclear Seniority

Employment Type : Full-Time
Experience: years
Vacancy: 1
Yearly Salary Salary: 93697 - 93698